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When scheduling, consider the effect on your organization and solicit input from the representatives on
your team and from management for each area or department that will be affected by this phase of the
process. Some departments maybe in a period when they are working on time, or mission critical
projects and can not be disturbed. Because of this, parts of the project may have to be scheduled after
normal business hours.
Be certain to allow sufficient time not only to perform the tasks involved in this part of the project, such
as doing system backups, installing equipment and software, checking for problems, and training, but
also allow time to record issues encountered, solutions created, and feedback. This initial investment of
time results in streamlined procedures and increased satisfaction.
Identify any dependencies in your process and be certain to schedule appropriately. For example, you
may need to upgrade a piece of equipment before you can install something else, and you should not
move on until this step is complete. Remember that the process of implementation can not begin until
the install team is organized and has developed procedures for completing the tasks.
Be sure to create accountability by assigning a person or group the responsibility of each item on the
schedule and a date when that item needs to be completed. Allow some flexibility in the schedule and in
the due dates to accommodate unexpected issues and the need for learning.
Once the schedule is complete, start implementation. Remember to document problems encountered
and their solutions, as well as any other feedback or suggestions. Based on this, make modifications to
the procedures where appropriate.
11. Schedule and Perform the Installation of the Server Hardware and Operating System
Schedule the installation of the server hardware and operating system phase next. Make sure you
consider organizational needs, allow time to capture knowledge, identify dependencies, and ensure
accountability during this phase.
When scheduling, consider the effect on your organization and solicit input from the representatives on
your team and from management for each area or department that will be affected by this phase of the
process. Some departments maybe in a period when they are working on time, or mission critical
projects and can not be disturbed. Because of this, parts of the project may have to be scheduled after
normal business hours.
Be certain to allow sufficient time not only to perform the tasks involved in this part of the project, such
as doing system backups, installing equipment and software, checking for problems, and training, but
also allow time to record issues encountered, solutions created, and feedback. This initial investment of
time results in streamlined procedures and increased satisfaction.
Identify any dependencies in your process and be certain to schedule appropriately. For example, you
may need to upgrade a piece of hardware before you can install something else, and you should not
move on until this step is complete. Remember that the process of implementation can not begin until
the install team is organized and has developed procedures for completing the tasks.
Be sure to create accountability by assigning a person or group the responsibility of each item on the
schedule and a date when that item needs to be completed. Allow some flexibility in the schedule and in
the due dates to accommodate unexpected issues and the need for learning.
Once the schedule is complete, start implementation. Remember to document problems encountered
and their solutions, as well as any other feedback or suggestions. Based on this, make modifications to
procedures where appropriate.
12. Schedule and Perform the Installation of the Domino Servers
Schedule the installation of the Domino Servers next. Make sure you consider organizational needs,
allow time to capture knowledge, identify dependencies, and ensure accountability during this phase.
When scheduling, consider the effect on your organization and solicit input from the representatives on
your team and from management for each area or department that will be affected by this phase of the
process. Some departments may be in a period when they are working on time, or mission critical
Lotus Domino Server R5 Implementation Guide June 18, 2001
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