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A Guide to Going Paperless
Introduction
The paperless office is being transformed from a much ridiculed cliché
into a cost saving reality. Especially now it ties in with worries about
the ecological consequences of endless printed paper documents and
forms. One in six pages printed in the workplace is never used – the
equivalent of over 1.2 million average sized trees – according to printer
supplier, Lexmark. Yet a Capita survey into paper use in the UK found
that 47 per cent of offices store more than 50 per cent of their
documents in paper format.
Businesses that survived the dotcom crash have already taken action
to cut their outgoings significantly. Yet many have also overlooked the
cost of document production which, according to research done by
Gartner, accounts for between one and three per cent of a company’s
total annual revenue. IDC says it’s more like five per cent.
If a business can cut down significantly on the amount of
paper it uses, then there are obvious savings to be had on
the costs associated with printer consumables and postage.
If a business can cut down significantly on the amount of paper it uses,
then there are obvious savings to be had on the costs associated with
printer consumables and postage. That’s a major advantage given that
the UK’s Royal Mail is moving towards a more complicated system
which charges for size as well as distance from August 21st.
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