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RECORDING AND SENDING
Creating a new voice message
• From the main menu [2]
• Record message
• When finished [#]
• Enter destination number
• Specify delivery options (see below)
• Send [#]
TIPS:
•
To erase and rerecord
[*]-[2]
•
To record more at the end of the message
Pause
[2]
Indicate ready to record
[5]
•
If you didn’t know the mailbox number [#] to spell
the last name Q=7 Z=9
•
If you send a message to more than one person, you
can record an annotation to the message before
sending it to the next person
[6]
Specifying delivery options
Private [1]
Urgent [2]
Confirmation [3]
Future delivery [4]
Fax attachment [5]
Economy dispatch [6]
Listen-only [7]
LISTENING AND RECORDING
Reviewing voice messages
From the main menu [1]
Review new messages [1]-[1]
Review archived messages [1]-[2]
TIPS:
Use playback controls
Skip to end of current message
[3]-[3]
Skip to next message
[#]
Replying to a message
• At the end of the message [8]
• Record reply
• When finished [#]
• Specify delivery options (optional)
• Send [#]
Reply by calling the sender
• At end of message [8]-[8]
• System dials sender’s phone number
TIP:
You cannot reply to messages from outside callers.
Sending a copy
• At the end of message [6]
• Record introduction
• When finished [#]
• Enter mailbox number
• Specify delivery options (optional)
• Send [#]
Erasing a message
• At the end of message [7]
TIP:
You can delete a message before it completes by pressing
[3]-[3]-[7].
SENDING AND RECEIVING
FAX MESSAGES
Sending a fax with a voice message from a fax device
• From the main menu of your mailbox [2]
• Record message
• When finished [#]
• Enter the destination mailbox number
• Insert document in the fax machine
• Select Fax Attachment [5]
• Specify other delivery options (optional)
• Send [#]
• Press Start/Send button on fax device
Printing a fax sent to your mailbox
• From the main menu [1]-[1]-[2]
• Print immediately [*]
• Choose destination:
Enter fax device number
Send to local fax machine [#]
Setting or changing your primary fax destination
• From the main menu [4]-[8]-[1]
Telling the system whether to print a fax to the primary
destination upon receipt
• From the main menu [4]-[8]-[2]
LOCATING MESSAGES
Locating messages you have sent
• From the main menu [3]-[1]
Locating messages you have received
• From the main menu [3]-[2]
• Choose one:
Enter the mailbox number
From outside callers [1]
Spell name [#]
TIP:
You may add to, delete, or change delivery options on sent
messages that you locate.
SETTING UP MESSAGE NOTIFICATION
Changing message notification options
From the main menu [4]-[2]-[1]
Choose message type:
Urgent messages only [1]
All messages [2]
Choose which message:
First message only [1]
Each message [2]
Changing message notification number
• From the main menu [4]-[2]-[2]
• Select notification schedule number (1 to 8)
• Enter phone or pager number
• When finished [#]
• Choose type of device:
Pager [1]
Phone [2]
• For pager, enter phone number to display on pager
TIP:
When entering the telephone or pager number, you may
need to precede it with digits required to dial an outside number.
Please ask your system manager for advice.
CONFIGURING YOUR
PERSONAL OPTIONS
Changing greetings and prompts
• From the main menu [4]-[1]
• Select prompt:
Please hold prompt [1]
Name prompt [2]
Optional Prompt 1 [3]
Optional prompt 2 [4]
Personal greeting [5]
Using group distribution lists–up to 50 mailbox numbers per list
• From the main menu [4]-[2]-[6]
• Choose one:
Create [1]
Edit [2]
Delete [3]
List names [4]
Rename list [5]
Managing folders
Define/edit folder [4]-[4]
Changing your password–do it frequently
• From the main menu [4]-[9]
GENERAL TIPS
Press the wrong key?
• Cancel or back up [*]
Want to recover messages deleted in the current session?
• From the main menu [1]-[3]
• Choose one:
Restore [1]
Leave deleted [2]
Finished using your mailbox?
• Exit from the main menu [*]
Other tips and shortcuts
• Bypass system greeting [#]
• Skip a prompt [#]
• Bypass Personal Greeting to start recording
message [#]
Copyright © 1998, Lucent Technologies. All Rights Reserved.
Document Number 585-345-100 Comcode 108355967 Issue 2.0 October 1998
QUICK
REFERENCE
GUIDE
FOR
LUCENT MESSAGING 2000
585-345-100
COMCODE 108355967
101-1731-001
ISSUE 2.0 OCTOBER 1998