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Beyond the basics
2.49
Activating (or turning off) department code protection
Important:
This feature will work only if you’ve set the passcode (see page 2.37).
1.
If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY
/
FAX
to change to Fax mode.
2.
Press
PROGRAM
,
M
,
1
,
ENTER
. The display shows:
Set Dept. Protect
Enter Passcode :****
3.
Use the numeric keypad to enter the four-digit passcode.
Set Dept. Protect
Enter Passcode :6296
To change only one digit, repeatedly press to move leftward or to move
rightward until the cursor is under the digit, then, use the numeric keypad to
enter the correct digit.
4.
Press
ENTER
.
Dept. Protect: Off
Program/Enter
5.
Press
PROGRAM
once or twice until you see the setting you want.
Dept. Protect: On
Program/Enter
6.
Press
ENTER
to save the setting.
Sending a fax using a department code
Note:
For this operation to work, two things must be true:
• The four-digit department code must exist on your fax machine.
• You must know the department code.
1.
If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY
/
FAX
to change to Fax mode.
2.
Insert the document.
3.
Adjust resolution and contrast if necessary.
4.
If you want to toggle between transmission from the feeder or from memory,
press
MEMORY TRANSMIT
.
Note:
This toggle affects only a transmission from the
ADF
. Transmission
from the
FBS
is always memory transmission.
5.
Enter the fax number by either pressing a one-touch key, entering a speed-dial
number or dialling from the numeric keypad.
6.
Press
START
.
Enter Dept. Code
_
7.
Use the numeric keypad to enter the appropriate four-digit department code. In
this example, we’ve entered 1555:
Enter Dept. Code
1555_
8.
Press
START
again.
Printing the current department time list
You can print the current department time list. It will show a total communication
time and quantity of pages printed for each department code.
1.
If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY
/
FAX
to change to Fax mode.
2.
Press
PROGRAM
,
M
, 4,
ENTER
.
Note:
Until you clear the list (see “Clearing a department time list,” below), the fax
counts the total communication time and page quantity every time a
communication uses department coding.
The maximum time is 999:59:59 (999 hours, 59 minutes, 59 seconds); after
that, additional time goes uncounted.
The maximum page quantity is 65535; after that, additional pages go
uncounted.
Clearing the current department time list
To clear the current department time list:
1.
If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY
/
FAX
to change to Fax mode.
2.
Press
PROGRAM
,
M
, 5,
ENTER
.
This operation clears the total communication time and page quantity for each
department code (but, of course, the codes themselves remain unaltered).