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What is an Overlay?
An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You need only
tell the printer to print the letterhead overlay on your
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
To save the document as an overlay, access printer
properties. See “Printing a Document” on page 13.
tab, and click
button in the
In the Edit Overlay window, click
In the Create Overlay window, type a name of up to eight
characters in the
box. Select the destination
path, if necessary. (The default is C:\Formover).
. The name appears on the
to finish creating.
The file is not printed. Instead it is stored on your
computer hard disk drive.
: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
Create or open the document you want to print.
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 13.
Select the desired overlay from the
If the overlay file you want does not appear in the
select the overlay file.
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
After you select the file, click
. The file appears in the
box and is available for printing. Select the
overlay from the
If necessary, click
Confirm Page Overlay When
. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
until printing begins.
The selected overlay downloads with your print job and
prints on your document.
: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
In the printer properties window, click the
button in the
Select the overlay you want to delete from the
When a confirming message window appears, click
until you exit the Print window.