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Receiving
continued
Receiving in
ANS/FAX
Mode
Note: To use ANS/FAX receiving mode, you have
to install an answering machine (see page 8).
This mode is not applicable for the standard
phone installed in EXT.TEL jack.
1.
2.
To select the
ANS/FAX
mode, press [AUTO
RECEIVE] repeatedly until the indicator flickers
When a call is received, the answering machine
answers and plays the recorded outgoing
message.
l If a fax tone or a certain time period of silence
is detected on the line by your fax machine
-
the call automatically switches over to the fax
machine and reception begins, overriding the
answering machine’s announcement.
l If someone wants to speak with you, the caller
can leave a message on the answering
machine.
Notes:
l If you have troubles receiving faxes in the
ANS/FAX mode, change the silence detection
time mode as described on page 25. This feature
in the user options will ensure fax reception when
a fax tone is not detected on the line by your fax
machine.
.
l If the sound level of the incoming caller is too low
due to
a poor telephone connection, the fax
machine and/or answering machine may not
function properly.
If the answering machine does not answer within
6 rings for
such reasons that recording message
is full on the tape or the answering machine is
switched off, your fax unit automatically switches
to the TEL/FAX mode and takes the call
according to the steps described in “Receiving in
TEL/FAX mode”. If the answering machine is
featured with a user
-
selectable ring counter, set
the machine to answer an incoming call within 4
rings.
l When you are using the TEL mode on your unit
and an answering machine is installed, you must
make sure you switch off the answering machine,
otherwise the OGM from the answering machine
will disrupt your telephone conversation.
l When your answering machine answers an
incoming call, a fax tone may be recorded while
your fax discriminates between
a voice and fax.
Your answering machine may indicate a voice
message has been left.
l Set your answering machine to VOX mode (If
applicable). VOX stands for
yoice
Qperated
Iransmission
and is the name given to the
answering machine facility which causes
disconnection when
a period of silence is
detected by the answering machine.
/
I
Some Message Guideline When You
Record Outgoing Message
The message that you record on your
answering machine should give clear
instructions to callers who may want to
send a fax or leave a message. Your
message should say “This is (your
company). If you would like to send a fax
please press your [START] key. If you
want to leave a message please speak
after beep”.
Keep your message as short as possible.
\
/
Receiving in
TEL/FAX
Mode
If you have set your unit to ANS/FAX mode and the
answering machine connected to the EXT. TEL jack
is switched off, or the answering machine is not
connected to your unit, your facsimile reverts to
TEL/FAX mode. In TEL/FAX mode, your unit
operates as follows:
d
When a call is received, if you do not pick up the
I.
2.
handset within 6 rings, your fax machine will
switch to AUTO RECEIVE mode.
When a call is received, if you pick up the
handset and hear someone, you can talk.
If
someone wants to send a fax, please instruct
him to press his [START] key. When you hear a
fax tone, press [START/COPY].
15