Configuring the e-mail settings
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2 Click Settings.
3 Click E-mail/FTP Settings.
4 Click E-mail Settings.
5 Fill in the fields with the appropriate information.
6 Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the
Embedded Web Server
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the IP address in the
TCP/IP section.
2 Click Settings.
3 Under Other Settings, click Manage Shortcuts.
4 Click E-mail Shortcut Setup.
5 Type a unique name for the recipient, and then enter the e-
mail address.
Note: If you are entering multiple addresses, then separate
each address with a comma (,).
6 Select the scan settings (Format, Content, Color, and
Resolution).
7 Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are
prompted to select another number.
Creating an e-mail shortcut using the
touch screen
1 On the home screen, touch E-mail.
2 Type the recipient's e-mail address.
To create a group of recipients, touch Next address, and then
type the next recipient’s e-mail address.
3 Touch Save as Shortcut.
4 Type a unique name for the shortcut, and then touch Enter.
5 Verify that the shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and
then reenter the information.
Canceling an e-mail
• When using the ADF, touch Cancel Job while Scanning…
appears.
• When using the scanner glass, touch Cancel Job while
Scanning… appears or while Scan the Next Page /
Finish the Job appears.
Faxing
Sending a fax
Sending a fax using the printer
control panel
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the
paper guides.
3 On the home screen, touch Fax.
4 Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number, and then enter the
recipient's telephone number or shortcut number, or search
the address book.
Note: To place a dial pause within a fax number, press . The
dial pause appears as a comma in the “Fax to” box. Use this
feature if you need to dial an outside line first.
5 Touch Fax It.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents
without leaving your desk. This gives you the flexibility of faxing
documents directly from software programs.
Note: In order to perform this function from your computer, you
must use the PostScript printer driver for your printer.
1 From your software program, click File ª Print.
2 From the Print window, select your printer, and then click
Properties.
3 Choose the Other Options tab, and then click Fax.
4 Click OK, and then click OK again.
5 On the Fax screen, type the name and number of the fax
recipient.
6 Click Send.
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