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Microsoft Office 365 for Professionals and Small Businesses | 32
1. If you haven’t already, add a colleague as an Office 365 user using the steps outlined in Walkthrough 1 above.
2. Add an Excel spreadsheet or a OneNote notebook to your team site then try to edit the file at the same time as your
colleague. Note that as you work you can see your colleague’s name within the document and the area the colleague
is working on.
Add a Shortcut to a SharePoint Library in Microsoft Office
You can open, edit and save documents that are stored in your SharePoint Online team site’s document library directly from
your Microsoft Office desktop applications by creating a shortcut to a SharePoint library in Microsoft Office.
1. In your team site, click on Documents. If you don't have a Documents Library, follow the steps in Walkthrough 3 to
create one.
2. At the top of your screen, click on Library under Library Tools.
3. Click on Connect to Office in the ribbon at the top of your screen.
Access Team Site Documents Offline Using Microsoft SharePoint Workspace 2010
Microsoft SharePoint Workspace 2010 is available in Office Professional Plus. Workspace 2010 allows you to work with your
SharePoint team sites, document libraries and lists when you’re offline by creating a synchronized copy of your team site on
your computer. Synchronization of changes between your computer and the SharePoint server are handled smoothly and
efficiently — only transferring the changes that you’ve made, not the entire document each time.
1. In your team site, click on Site Actions and then click on Sync to SharePoint Workspace.