Oki 5980 Fax Machine User Manual


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Unimessage
™
Pro and Pro LAN software: fully scalable,
integrated digital document processing.
Total control with total messaging
Unimessage
™
Pro and Pro LAN versions are integrated
MFP software packages that can be added to OKIFAX
5780/5980 Digital Document Processing/Network
Printing and Faxing options.They allow you to use fax,
Internet, data management, copy, print,scan and e-mail
functions, all from one system.
Choose which communication method is best for each
recipient: there’s no need to open a different application
for each form. Unimessage Pro software allows you to
receive a mixture of e-mails, data files and faxes into
one universal in-box.
Greater efficiency
Unimessage Pro and Pro LAN help you to work faster
and more efficiently by working in the background.
You can set them to send, receive and automatically
route your messages to another location while you work
Flexibility and performance out of the box —
upgradability to meet your changing needs.
in other applications.And you can choose on-screen
notification of the progress it’s making as you work.
Both versions of Unimessage Pro software support
inbound and outbound polling, so you can take
advantage of cheaper rate periods for your fax calls.
Stand-alone and network options
Unimessage Pro is for single PCs. For network use,
Unimessage Pro LAN — through a host PC — enables
up to 5 concurrent users to take advantage of the
power of the software and the versatility of the OKIFAX
machine to enhance group productivity.
Additional seats can be added to the 5-seat Pro LAN
application via 10- and 25-user upgrades, making it
perfect for small departments and workgroups.
Unimessage Pro software is the one application for all
of your document processing needs.
Robust and versatile functionality is
streamlined and easy to use.
• Accessing menu functions, is simple with the
familiar QWERTY
®
keypad.
• The large LCD menu display and convenient
Navigation and Help buttons make programming
a snap.
• As convenience copiers, these units are able to
produce up to 99 copies from a single original.
• With Unimessage
™
Pro software, the OKIFAX
5780/5980 can also turn into handy 600-dpi,
10-ppm Digital LED printers.
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To meet your demanding business needs, the
OKIFAX 5980 can be factory-configured as a Dual
Line model — doubling your productivity without
adding additional machines.
The basic models of the OKIFAX 5780/5980 can be
easily upgraded to Internet/LAN devices via available
options, including a T.37 Fax to E-mail kit, and T.38
Internet/LAN Fax with real-time confirmation.
Just pick the OKIFAX solution that’s right for your
business.
Advantages of Fax to e-Mail/Internet Fax
OKIFAX Fax to E-Mail:
• Allows paper documents to be sent to an e-mail
address (via T.37 IP); harnesses standard Internet
mail infra-structure (SMTP, POP3, MIME, etc.) for
store-and-forward fax transmission
• Recipients can now retrieve their faxes from
wherever they have access to e-mail — rather
than having to look for an actual fax machine
OKIFAX Internet Fax:
• Enables faxes to piggyback on an existing Internet
connection; fax documents travel over the Internet
for the long-distance portion of their transmission
• Network administrators can leverage existing high
bandwidth Internet access for no additional charge
• Savings accrue through the elimination of PSTN
phone lines; charges for individual fax calls are
bypassed
• Intra-company faxes can be sent for free over
existing corporate intranet or Internet; T.38
real-time fax supports hand-shaking and in-call
confirmation/error reports
• Corporate telecom managers can cut down on
number of analog phone lines needed for dedicated
fax machines (unless G3 faxing is retained as a
fallback)
• Hooking up T.38 fax machines to a fax server to
reach G3 machines eliminates individual phone
lines; the fax server needs fewer phone lines
OKIFAX Network Fax:
• Can be linked directly to a network via an Ethernet
card using T.38 IP; outgoing faxes are routed to the
IP address of the receiving fax machine
• Provides savings by eliminating the cost of
individual modem and phone lines for each
desktop; leverages more value from the network
that’s already in place
• LAN fax also enables users to share fax directories
Advantages of Dual Line Fax
Double fax productivity: send and receive faxes
on either line at the same time.
• Two separate phone line connections into one
machine make it simple to handle two jobs at
once. Increase your efficiency while reducing
your time spent at the fax machine.
• Transmit to two different locations at the same
time, receive from two different locations at the
same time, or transmit and receive at the same
time — the choice is yours.
Or configure the lines to your needs.
• Use one phone line to send and one to receive.
You won’t have to worry about missing an
important or time-sensitive fax as it comes in.
• The second dedicated phone line can be set up
to either transmit or receive, according to your
specific business needs, with a default back-up
to either function.
OKIFAX
®
5780/ 5980
Digital LED Network/ Internet/Dual Line Facsimile
Mail
Server
Mail
Server
E-mail
E-mail
E-mail
E-mail
SMTP
Mail
Server
Mail
Server
SMTP
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T.38 Internet Fax Option
World’s first fax application of ITU T.38 Protocol...
Digital Document Processing (DDP) Option
Give stand-alone units true multifunction capabilities...
Fax to E-Mail (T.37 IP) Upgrade
Send hard copy documents as e-mail attachments...
Paper
document
Scanned document
(electronic file)
File attached
to e-mail
E-mail forwarded
E-mail
received
Electronic file
detached
Document
printed
Note: Installation requirements may vary from e-mail system to e-mail system.POP3 Server must exist in all environments that use the T.37 Internet fax reception.
OKIFAX
®
5780/5980 Options: Fax to E-Mail, Internet Faxing,
and Digital Document Processing upgrades.
•Fax original documents or forward
received faxes to e-mail addresses
•Enter sender ID in subject field
•Attachments arrive as .tif or
multi-page .pdf files
•Enter Subject:, From:, and CC: fields
from Operator panel
•Selectable explanation message
in e-mail
Confirm the arrival of
time-sensitive documents:
• Send faxes over LAN/Internet
connection to another T.38 machine
in real time with confirmation
• No-cost faxing — alternative
to PSTN (i.e. no phone charges);
documents sent via the network
• Can double as a traditional
G3 analog device
Digital Document Processing Option with Network Faxing/Printing
Extend true multifunction capabilities to the workgroup...
Features of T.37 IP Option —
with added functionality:
•Print, scan and copy documents,
transmit PC faxes via
Unimessage
™
Pro document
management software
•Archive fax documents with no
added hardware or software cost
•Integrated OCR enables editing
of PC files without retyping
Mail
Server
Mail
Server
SMTP
E-mail
E-mail
E-mail
E-mail
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Mail
Server
Mail
Server
SMTP
Mail
Server
Mail
Server
E-mail
E-mail
E-mail
E-mail
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Mail
Server
Mail
Server
SMTPSMTP
Local PSTN
Dial-up
Connection
Router
Switch
Router
Switch
Router
Switch
Router
Switch
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Features of DDP Option —
with added network functionality:
• Workgroup MFP plus PC fax
capability via Unimessage
™
Pro LAN software
• Manage fax services without
installing an in-house fax server
• Lower-cost fax calls/No-cost
intra-company fax calls
OKIFAX T.38
Real-Time
Internet Fax
OKIFAX T.38
Real-Time
Internet Fax
T.37 Fax
Paper
document
Scanned document
(electronic file)
File attached
to e-mail
E-mail forwarded
E-mail
received
Electronic file
detached
Document
printed
Paper
document
Scanned document
(electronic file)
File attached
to e-mail
E-mail forwarded
E-mail
received
Electronic file
detached
Document
printed
Destination PC
T.37 Fax
T.37 Fax
T.37 Fax
T.37 Fax
T.37 Fax
Destination PC
Destination PC
Unimessage Pro software
Unimessage Pro LAN software
SMTP
SMTP
SMTP
SMTP
SMTP
SMTP
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Unimessage Pro software is standard on OKIFAX 5980 and
OKIFAX 5980 Dual Line; optional on OKIFAX 5780.
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