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USING THE DOCUMENT FILING FUNCTION
(Retention/Document Filing)
This function is used to store a print job as a file on the
machine's hard drive, allowing the job to be printed from
the operation panel when needed. You can select a
folder to keep the file from being mixed together with
files of other users, and a password (from 5 to 8 digits
number) can be established to prevent others from
accessing the file.
To print a file stored with a password, the password must
be entered on the machine.
Hold Only
This setting is used to hold a print job on the machine's hard drive without printing it.
Hold After Print
This setting is used to hold a print job on the machine's hard drive after it is printed.
Sample Print
When a print job is sent to the machine, only the first set of copies is printed. After checking the contents of the first set
of copies, you can print the remaining sets from the operation panel of the machine. This prevents the occurrence of
excessive misprints.
To print files stored on the machine's hard drive, see the Document Filing Guide.
Selecting the settings:
HDD
The settings are on the [Job
Handling] tab.
Select the retention setting.
Select the [Retention]
checkbox and then select
the retention method for the
print job in "Retention
Settings". To enter the
password (from 5 to 8 digits
number), click a [Password]
checkbox .
Select document filing settings.
Select the folder for storing the file in
"Document Filing Settings". If you selected
[Custom Folder], click the [Stored to] button to
select the folder.
• When [Quick File] is selected,
"Retention Settings" will be set to
[Hold After Print] only.
• When [Quick File] is selected, the
password entered in "Retention
Settings" is cleared and cannot be
used.
• To store a file in a custom folder,
the custom folder must first be
created using "Document Filing
Control" in the system settings
(administrator). If a password has
been established for a custom
folder, enter the "Folder Password"
in the folder selection screen.