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Innovative document and device protection helps
ensure confidentiality.
To help protect your data, the MX-M904/M1054/M1204 offers several layers of Standard Security,
making Sharp the optimum choice to help protect employees’ privacy and intellectual property. As
a leader in office equipment security, Sharp makes it easy for virtually any business or government
entity to safely deploy digital copying, printing, scanning and faxing.
Authority Groups
Advanced Account Management enables administrators to set authority groups for access to
features of the MX-M904/M1054/M1204. Administrators can control which department, for instance,
has full access to copying, printing, scanning and/or fax. Walk-up users enter a code, Local Name
and Password, or LDAP User Authentication to access the features assigned to their group.
Data Encryption and Overwrite
To help protect your data, the MX-M904/M1054/M1204 can encrypt document data using AES
(Advanced Encryption Standard) 256-bit encryption. The MX-M904/M1054/M1204 can also erase
the temporary memory on the hard drive by overwriting the encrypted data up to seven times.
At trade-in time, a convenient End-of-Lease feature overwrites all data, including the Document
Filing area, user data, job status data and address book.
Network Scanning Access Control
To help protect your network from unauthorized e-mail communications, the MX-M904/M1054/
M1204 supports User Authentication, requiring users to login before performing any network
scanning operations.
Control Device Access Over the Network
To help restrict access to the device over the network, the MX-M904/M1054/M1204 offers IPsec,
SMB and extended support for SSL Encryption (Secure Sockets Layer), IP/MAC address filtering,
IEEE 802.1x authentication, protocol enable/disable and port management for maximum security.
Documents Remain Confidential
The MX-M904/M1054/M1204 offers Confidential Printing, which when used, requires users to
enter a PIN code in order to print a queued document. To help protect your direct-print documents
from unauthorized viewing, the MX-M904/M1054/M1204 offers encrypted PDF printing and
scanning. Additionally, Secure Fax Release ensures received fax documents are held in memory
until an authorized user enters a PIN code, so that compliance with healthcare regulations such
as HIPAA is easier.
Tracking and Auditing Information
Legislation and industry policies require companies to be more aware of information flow from their
offices. Sharp offers both built-in and additional hardware/software which allows users to control,
access and track usage of each device on the network.
Data Security Kit (Optional)
For maximum protection, the optional data security kit offers additional features, such as Data
Overwrite on-demand and at power up, Document Filing access control, Incorrect Password
Lockout and Restricted Status Display and Restricted List printing.
These scalable security offerings aim to protect your intellectual property, preserve confidential
information and help your business to meet regulatory requirements, such as the Health Insurance
Portability and Accountability Act (HIPAA) and the Gramm-Leach-Bliley Act (GLB). For additional
information visit: www.sharpusa.com/security.
HeigHtened security safeguards your intellectual property
privacy
autHorization
confidentiality
protection
Sharp’s Standard Key Security Features at a Glance
•256-Bit Data Encryption
•Up to 7 times Data Overwrite Protection
•Group Account Management for up to 1,000 Users
•Confidential Printing
•Port Management
•IP/MAC Address Filtering
•End-of-Lease Feature