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Electronic Report Distribution
In this scenario, a company wants to distribute its monthly sales reports to regional
managers. Currently, the reports are generated on an OS/400, printed, manually
separated, and sent to the managers. The goal is to electronically send the regional
managers only the report for the area that they control.
Here is how this company can use the Infoprint Server components to meet its
requirements:
1. A sales report application uses a tool to generate statements that contain group
tags and puts the file on the output queue. Some tools the application could use
are Data Description Specifications (DDS) keywords, AFP Toolbox, or the
Infoprint Server Create AFP Data (CRTAFPDTA) command
2. The data is sent to PSF. In order to call the PDF subsystem, the device
description associated with the printer writer specifies an appropriate PSF
configuration object.
Note: Although the PDF subsystem interacts with PSF, you do not need a PSF
license to use the PDF subsystem.
3. The PSF configuration object specifies that the data is to be transformed into
multiple PDF files and e-mailed, so PSF sends the data to the PDF subsystem.
4. The PDF subsystem uses the group tags to segment the statements by regional
office and creates a PDF file from each segment, then sends the files back to
PSF.
5. If the file specifies a keyword, such as a regional ID, instead of an actual e-mail
address, the keyword has to be mapped to a valid address. PSF uses a
user-created PDF mapping program to map the keyword to the appropriate
e-mail addresses. If the file specifies valid e-mail addresses, you do not need
an PDF mapping program.
6. PSF uses the SNDDST command or the SMTP mail server that is specified on
the PSF configuration object to send the reports to the managers.
Figure 4 shows how Infoprint Server lets you send multiple PDF files as e-mail.
PDF
Subsystem
E-Mail
Receiver
E-Mail
Exit
Program
PSF
Configuration
Object
E-Mail
Server
OS/400
Spool
O
S
/
4
0
0
PSF for
OS/400
Figure 4. Electronic Report Distribution
Chapter 2. Using Infoprint Server 11
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