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is particularly advantageous when - as often in practice - a typist is active for several
dictators.
Olympus is using for this encryption / decryption the 128-bit Advanced Encryption
Standard (AES) - Technology.
The Advanced Encryption Standard (AES) is a symmetric crypto system, as the
successor for DES and 3DES in October 2000 by the National Institute of Standards and
Technology (NIST) as standard was announced, worldwide in use.
The standard provides a very high degree of safety. The procedure was taken under
detailed cryptanalytic tests.
AES is approved in the USA for governmental documents with the highest level of
secrecy!
The official specification of the AES by NIST can be found in the Appendix.
In addition, various automatic download options can be setup. Among other things e.g. a
dictation can be automatically erased on the dictation device by the Olympus dictation
management software, if the complete download to the PC was successful. This
ensures that dictations are no longer located on the dictation devices, which already
have been completed and are already in the transcription status.
When using a device by several authors is thus automatically ensured that no foreign
dictations are left on the device, when the next author starts to work.
4. Prevent files against accidental deletion: dictation device
If necessary, a single file on the device can be protected with an erase lock against
accidental deletion.
5. Prevent files against accidental deletion: dictation software
In the Olympus dictation management software an option can be activated, that
dictations are not fully erased immediately but will be transferred first to the Windows
Recycle Bin.
A final erase of the dictations is then done only when the Windows function “Empty
Recycle Bin” will be used.