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Security Suggestions for Key Operators
To maintain your machine’s highly-sensitive document
data secure from unauthorized users, machine access
must be restricted, managed, and controlled from the
initial machine installation, network connection, network
configuration, and setup of security functions.
The designated Key Operators are instructed to perform
the recommended security measures described below:
1. Key Operators are required to verify the identity of the
manufacturer's service technician, or of an affiliated
company's staff, or marketing company, by requesting
their ID Card.
2. Always connect through a Firewall when installing
your device on a network that is connected to the
Internet.
When connecting this device to a client PC, or a
server, we recommend configuring your network
environment with a switching hub to prevent your
device from being wiretapped.
3. A Key Operator password is essential to maintaining
the security of the device.
Key Operators are required to keep the password
confidential and in a safe place.
To change the initial Key Operator password, refer to
the Operating Instructions (For Function Parameters)
and setup:
[General Settings] -> [09 Key Operator Mode] -> [85
Key Operator Password]
4. Change the Hard Disk Drive password from the initial
setting.
By setting a password, even is the hard disk drive is
taken away, the password locked device prevents illicit
retrieval of the data by unauthorized personnel.
The Hard Disk Drive Lock password is required when
the equipment is being repaired. Furthermore, it is
essential that the Key Operator personally enter the
password to maintain security of the password and
prevent unauthorized users.
To change the initial Hard Disk Drive Lock password,
refer to the Operating Instructions (For Function
Parameters) and setup:
[General Settings] -> [09 Key Operator Mode] -> [86
HD Drive Lock Settings]
5. The documents stored in the Mail Box should be
printed immediately. Upon printing, the document data
is deleted, thus preventing unauthorized re-printing by
a third party.
For additional information, please refer to the
Operating Instructions (For PCL Printer Driver), [Mail
Box].
6. When disposing of this equipment, initialize the Hard
Disk Drive, by overwriting and deleting the data area
stored in the Hard Disk Drive.
To initialize the Hard Disk Drive, refer to the Operating
Instructions (For Function Parameters) and setup:
[General Settings] -> [09 Key Operator Mode] -> [34
Hard Disk Initialize].
❈ The security settings on this equipment are restricted and
requires the input of an 8-digit Key Operator password to
set, or change them. The initial password setting is
00000000 (8-digit). The password can be set arbitrarily.
The Key Operator plays a critical part in maintaining &
controlling the security of the device and in prevention of
its unauthorized access, therefore, it is of utmost
importance that you understand the content described in
the Operating Instructions and that you follow the
suggestions herein.