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c). Secure acceptance of the ColorQube™ 9201/9202/9203, once device delivery and installation is completed, should be done
by:
• Printing out a Configuration Report by following the “How to Print a Configuration Report” instructions located on page
3-2 of the SAG.
• Comparing the software/firmware versions listed on the Configuration Report with the Evaluated Software/Firmware
versions listed in Table 2 of the Xerox ColorQube™ 9201/9202/9203 Multifunction Systems Security Target, Version 1.0
and make sure that they are the same in all cases.
d). The System Administrator should establish or ensure that unique user accounts are established for all users of the
ColorQube™ 9201/9202/9203 and that no ‘Guest’ users are allowed to access any services on the device. Follow the “User
Information Database” instructions starting on page 8-2 in the SAG to set up local user accounts on the device.
The System Administrator should also ensure that the ‘Minimum Length’ passwords for any unique user accounts
established for all users of the ColorQube™ 9201/9202/9203 should be set to at least 8 (alphanumeric) characters unless
applicable internal procedures the System Administrator must comply with require a minimum password of a greater length.
The ‘Maximum Length’ can be set to any value between 8 and 63 (alphanumeric) characters consistent with the same
internal procedures. Follow the “User Information Database Password Settings” instructions on page 8-3 in the SAG to set
the minimum and maximum password lengths.
e). For establishing remote authentication access to network accounts follow the “Authentication Configuration” instructions
located on page 7-3 of the SAG to set up an Authentication Server. Follow the “Configuring Common Access Card”
instructions starting on page 14 of the Common Access Card (CAC) Guide
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to set up user authentication via a Common
Access Card.
f). For customers concerned about document files on the hard disk drive(s)
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or Embedded Fax card memory the Immediate
Image Overwrite and On Demand Image Overwrite security features, which comes installed on the ColorQube™
9201/9202/9203 Multifunction System, must be properly configured and enabled. Please follow the “Immediate Image
Overwrite” instructions starting on page 8-17 in the SAG
and the “On Demand Overwrite” instructions starting on page 8-19
in the SAG
for proper enablement, setup and initiation of Immediate Image Overwrite and On Demand Image Overwrite,
respectively.
Notes:
• Immediate Image Overwrite of a delayed or secure print job will not occur until after the machine has printed the job.
• If an Immediate Image Overwrite fails, an error message will appear at the top of the screen indicating that there is an
Immediate Image Overwrite error and that an On Demand Image Overwrite should be run. This error message will
persist until an On Demand Image overwrite is initiated by the System Administrator. In the case that the copy
controller is reset at the same time a copy job is being processed by the device, this same error message may also
appear when the copy controller has completed its reset.
• If there is a power failure or system crash while a network scan job is being processed, an Immediate Overwrite of the
residual data will occur upon job recovery. However, the network scan job may not appear in the Completed Job Log.
• If there is a power failure or system crash of the network controller while processing a print job, residual data might still
reside on the hard disk drive(s). The System Administrator should immediately invoke an On Demand Image Overwrite
once the machine has been restored.
• Two forms of On Demand Image Overwrite are manually invoked – a Standard On Demand Image Overwrite that will
overwrite all image data except data stored by the Reprint Save Job feature and data stored in Embedded Fax dial
directories and mailboxes and a Full On Demand Image Overwrite that will overwrite all image data including data
stored by the Reprint Save Job feature and data stored in Embedded Fax dial directories and mailboxes. Follow the
instructions starting on page 8-19 the SAG
for invoking a Standard or Full On Demand Image Overwrite from either the
Local UI or the Web UI.
• Once an On Demand Image Overwrite has been initiated by the System Administrator from either the Local UI or Web
UI it can not be aborted by the System Administrator.
The System Administrator also has the option of scheduling either a Standard or Full On Demand Image Overwrite
from the Web UI. Follow the instructions starting on page 8-21 in the SAG to schedule an On Demand Image Overwrite.
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Xerox Common Access Card Xerox
ColorQube™ 9201/9202/9203, Version 1.0, 09/09, 604E53830
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The ColorQube™ 9201/9202/9203 Multifunction System comes in two configurations – a multi-board configuration with separate Network
Controller and Copy Controller boards and separate hard disk drives and a single board configuration with one board containing both the Network
and Copy Controllers and with two hard disk drives.