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Beyond the basics
Entering the cover page message
1
Press /
PROGRAM
,
K
, 2,
ENTER
.
2
Now, use the one-touch keypad to enter a message for the cover page. The
message can be up to 40 characters in length. You enter the message the
same way you entered your fax name during EasyStart. We’ll review the
process, here. (If you’re changing a previously entered message, see the note
at the end of this step.)
Important: As in EasyStart, you enter letters and other non-numeric char-
acters through the one-touch keys.
The word “Upper” means the machine is currently set for entering only
upper-case letters. If you press
R
, the machine will see it as an
R
(not an r).
To change it so that pressing a one-touch key will produce a lower-case letter
rather than an upper-case letter, press
U
2/abc. The display will change to:
This means pressing one-touch keys will enter lower-case letters: pressing
R
will produce an r (not an
R
) on the display.
To switch back for upper-case entries, press
U
1/
ABC
.
To enter spaces, punctuation and symbols, press
U
3/
SYMBOL
. This lets you
enter the blue characters shown on the one-touch keypad.
To use the
CODE
function at
U
4/
CODE
to enter a wide variety of characters,
please review the explanation on page 2.3. The vast majority of the time, you
will probably find the
ABC
, abc and
SYMBOL
keys to be sufficient.
Note: If you make a mistake or want to erase characters entered in a previ-
ous setting, press
CANCEL
to erase leftward. Or, if you want to change
just one character in the message, press to move the cursor leftward,
or /
PROGRAM
to move it rightward, to that character. Then re-enter
until the message is just as you want it.
3
When the message is as you want it, press
ENTER
to save it.
Printing the cover page
To confirm that the cover page is as you wish, it’s easy to print a sample cover page
from your fax machine. Press /
PROGRAM
,
K
, 3,
ENTER
.
Managing your fax with its journal and reports
Setting the activity journal
Just as a checkbook records your daily financial transactions, your fax machine
keeps an activity journal which records the machine’s 100 most recent fax transac-
tions. The activity journal lists the following information for each fax transaction:
• Assigned number, starting anew each day at 001
• Remote location called
• Resolution mode
• Starting date and time
• Duration, in minutes and seconds
• Length, in number of pages
• Department code (see pages 2.54–2.55)
• Result of the call — If preceded by an asterisk (*), this signifies an
ECM
communi-
cation (see page 2.5)
• Any special operations — For example, a fax call made using an optional handset
will appear as “Manual”
If you wish, your fax machine will print the activity journal automatically after
100 transactions. To toggle this automatic printing on or off:
1
Press /
PROGRAM
,
G
, 1,
ENTER
. The
LCD
will show:
If this setting you see is acceptable, skip to step 3.
Otherwise, proceed to step 2.
2
To change the setting, press or /
PROGRAM
once or twice until your
desired choice appears. Here, we’ve chosen On.
3
Press
ENTER
to save the setting.
Printing an activity journal manually
To see an activity journal immediately without waiting, just print the journal man-
ually at any time by pressing /
PROGRAM
,
G
, 2,
ENTER
.
Auto Print: On
Program/Enter
Auto Print: Off
Program/Enter
Cover Page :Lower
_
Cover Page :Upper
_
2.29