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HARD DISK DRIVE DATA PROTECTION
The Data Overwrite Security System (DOSS) option destroys temporary data stored on the 320GB HDD
by writing over it using one of three government-endorsed overwrite methods, making it impossible to
reconstruct images or files. Initially designed to meet government, military, and global account
requirements for classified document security, DOSS can be used to add value for customers with all
types of mission-critical documents that require protection from leaks and unauthorized distribution.
Data is overwritten by the Auto Erase Memory function for all copy and print jobs, scanned files, and
paperless fax forwarding as soon as the job is completed. Documents stored by users via the
Document Server function, information registered in the Address Book, counters and network settings
are not erased in this mode.
When it is time to relocate or dispose of the system, the Erase All Memory function permanently erases
all data on the HDD, including Address Book information, user codes, additional fonts downloaded to
the system, and network settings, for ultimate peace of mind.
Other important security features include:
■ Locked Print: Protects confidential documents by storing print jobs in a hold queue until the user
arrives at the device and enters a corresponding password to release the job from memory.
■ Password Protection for Stored Files: Users can set a password for each file stored in the Document
Server to prevent unauthorized access to individual documents.
■ Enhanced File Protection: In the event an unauthorized user does gain access to the device and
attempts to open a password-protected file, the file is locked out after an invalid password is
entered 10 times. Only the system administrator can clear the locked file.
■ Access Level Permissions: Administrators can set the usage rights of individual users to enable/
disable the printing/sending/editing/deleting of stored data, as well as those who can use the
scanner function. Further, administrators can set the system to restrict ad-hoc e-mail address entry,
thereby limiting distribution only to pre-registered destinations.