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46 _Scanning
10. Press the left/right arrow until the file format you want appears and press
OK or Start.
The machine begins scanning and then sends the email.
11. If the machine asks if you want to log off your account, press the left/
right arrow to select Yes or No and press OK.
12. Press Stop/Clear to return to ready mode.
CHANGING THE SETTINGS FOR EACH SCAN
JOB
Your machine provides you with the following setting options to allow you to
customize your scan jobs.
•Scan Size:Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
•Scan Color:Sets the color mode.
• Scan Format: Sets the file format in which the image is to be saved. If
you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.
To customize the settings before starting a scan job:
1. Press Scan/Email.
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until the scan type you want appears and press
OK.
4. Press the left/right arrow until the scan setting option you want appears
and press OK.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to ready mode.
CHANGING THE DEFAULT SCAN SETTINGS
To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.
1. Press Scan/Email.
2. Press Menu until Scan Setup appears on the bottom line of the display
and press OK.
3. Press OK when Change Default appears.
4. Press the left/right arrow until the scan type you want appears and press
OK.
5. Press the left/right arrow until the scan setting option you want appears
and press OK.
6. Press the left/right arrow until the desired status appears and press OK.
7. Repeat steps 5 and 6 to change other settings.
8. To change the default settings for other scan types, press Back and
repeat from step 4.
9. Press Stop/Clear to return to ready mode.
SETTING UP ADDRESS BOOK
You can set up Address Book with the email addresses you use frequently
via SyncThru Web Service and then easily and quickly enter email
addresses by entering the location numbers assigned to them in Address
Book.
Registering speed email numbers
1. Enter your machine’s IP address as the URL in a browser and click Go
to access the web site of your machine.
2. Click Machine Settings and E-mail Setup.
3. Click Local Address Book and Add.
4. Select a location number and enter the user name and e-mail address
you want.
5. Click Apply.
Configuring group email numbers
Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
1. Click Machine Settings and E-mail Setup.
2. Click Group Address Book and Add.
3. Select a group number and enter the group name you want.
4. Select speed email numbers that will be included in the group.
5. Click Apply.
Using Address Book entries
To retrieve an email address, use the following ways:
Speed email numbers
When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address
you want.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
You can search through memory for an entry by pressing Address
Book. (See "Searching Address Book for an entry" on page 46.)
Group email numbers
To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
email, press Address Book. (See "Searching Address Book for an
entry" on page 46.)
Searching Address Book for an entry
There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.
Searching sequentially through memory
1. If necessary, press Scan/Email.
2. Press Address Book until Search & Send appears on the bottom
line of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press OK when All appears.
5. Press the left/right arrow until the name and address you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
You can also click Import and obtain your address book from your
computer.