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6.4 Appendix 4
Guidelines for setting up videoconferencing rooms
The following are a set of guidelines to consider when either building a videoconferencing room,
or using an existing room for videoconferencing.
Lighting:
Low Contrast desired for light
intensity. No dark spots.
Intensity @ table 800 - 1400 Lux as
measured with an Incident light
meter.
Block sunlight from entering room.
Seating Area (Table):
Should allow all participants to see
Monitors.
Should allow camera to “see” all
participants.
Non-shiny non-patterned preferably
light grey surface (if table used).
Walls:
Color: Generally high contrast color
desired. Light blue is commonly
used.
Acoustically reflective surfaces (such
as glass or concrete) should be
covered with curtains or sound
treatment.
Audio:
Noise Floor preferred less than
44dBC.
Reverb Time 0,3 to 0,5 sec.
Ventilation:
Keep in mind Noise Floor.
Velocity = Noise. Therefore keep
velocity of air low.
Room:
Should be located away from noise.
Should not have windows.
Doors should be located off camera.
When a front projector is used to display video images, it is important to place the camera
outside the projected light area, position the camera close to one side of the projector screen.
To avoid disturbance from the projectors light, ceiling mounting of projector gives the best
solution.
Warning ! Direct light from the projector into the camera can damage the camera.