Printing_ 45
letterhead, you do not need to load preprinted letterhead paper in the
machine, instead you can just print the letterhead overlay on your
document.
Creating a new overlay
To use a page overlay, you must create a new page overlay file
containing your content.
1. Crea
te or open a document containing the content you want to use in
a new page overlay. Position the items exactly where you want them
to appear when they are added to the original.
2. To
save the document as an overlay, access Printing Preferences.
(See "Opening printing preferences" on page 42.)
3. Click the Advanced tab, and select Edit from the Text drop-down
list. The Edit Overlay window appears.
4. In the Ed
it Overlay window, click Create.
5. I
n the Save As window, type a name of up to eight characters in the
File name box. Select the destination path, if necessary. (The
default is C:\Formover.)
6. Cli
ck Save. The name appears on the Overlay List.
7. Cli
ck OK or Print until you exit the Print window.
8. T
he file is not printed. Instead, it is stored on your computer hard disk
drive.
The overlay document size must match same as the document
you print. Do not create an overlay with a watermark.
Using an overlay
After an overlay has been created, it is ready to be printed with your
document. To print an overlay on your document:
1. Crea
te or open the document you want to print.
2. To
change the print settings from your software application, access
Printing Preferences. (See "Opening printing preferences" on
page 42.)
3. Cli
ck the Advanced tab.
4. Sele
ct the desired overlay from the Text drop-down list.
5. If th
e overlay file you want does not appear in the Text drop-down
list, select Edit from the list and click Load. Select the overlay file
you want to use.
If you have stored the overlay file you want to
use in an external
source, you can also load the file when you access the Open
window.
After you select the file, click Op
en. The file appears in the Overlay
List box and is available for printing. Select the overlay from the
Overlay List box.
6. If neces
sary, check Confirm Page Overlay When Printing box. If
this box is checked, a message window appears each time you
submit a document for printing, asking you to confirm that you wish
to print an overlay over your document.
If this box is not checked and an overlay has been selected, the
overl
ay automatically prints with your document.
7. Cli
ck OK or Print until you exit the Print window.
The selected overlay prints over your document.
The resolution of the overlay document must match the resolution
of the original print job.
Deleting an overlay
You can delete page overlays that you no longer use.
1. In
the Printing Preferences window, click the Advanced tab.
2. Select Ed
it in the Overlay drop down list.
3. Select th
e overlay you want to delete from the Overlay List box.
4. Click Delete.
5. Whe
n the confirmation message window appears, click Yes.
6. Click OK or Print
until you exit the Print window.
Print quality options
Use the following Graphics options to adjust the print quality for your
specific printing needs.
1. T
o change the print settings from your software application, access
Printing Preferences. (See "Opening printing preferences" on
page 42.)
2. Click the Graphics tab.
• The options you can select may vary depending on your printer
model.
• Refer to the help for each option’s information provided from
the Printing Preferences.
• Fo
nt/Text: Select Darken Text to print text darker than on a normal
document. Use All Text Black to print solid black, regardless of the
color it appears on the screen.
• Graphic Controller: Fine Edge a
llows you to emphasize edges of
texts and fine lines for improving readability.
• To
ner Save: Selecting this option extends the life of your toner
cartridge and reduces your cost per page without a significant
reduction in print quality.
- Printer Set
ting: If you select this option, this feature is
determined by the setting you’ve made from the machine (For
some models, you cannot change the setting from the machine.
In this case, the default setting is Off).
- On:
Select this option to allow the printer to use less toner on
each page.
- Off:Sele
ct this option if you do not want to save toner when
printing a document.
• Dark
ness: The option adjusts the toner density on print outputs.
The values are Normal, Light, and Dark.
3. Click OK or Print until you exit the Print window.
Changing the default print settings
Most Windows applications will override settings you specify in the
printer driver. Change all print settings available in the software
application first, and change any remaining settings using the printer
driver.
1. Click the Windows Start menu.
2. F
or Windows 2000, select Settings > Printers.
• For Wi
ndows XP/2003, select Printers and Faxes.
• For
Windows 2008/Vista, select Control Panel > Hardware and
Sound > Printers.
• For Wi
ndows 7, select Control Panel > Hardware and Sound >
Devices and Printers.
• For Windows Server 2008 R2, select Control Panel > Hardware >
