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14
Getting To Know Your Machine
Security Suggestions for Key Operators
To keep your machine’s highly-sensitive document data
secure, the designated Key Operators are instructed to
perform the recommended security measures described
below for the initial machine installation, network
connection, network configuration, setup of security
functions, and replacement and disposal of the machine.
1. Key Operators are required to verify the identity of the
manufacturer’s service technician, or of an affiliated
company’s staff, or marketing company, by requesting
their ID Card.
Do not give the device information by phone or email.
2. Always connect through a Firewall when installing
your device on a network that is connected to the
Internet. When connecting this device to a client PC,
or a server, we recommend configuring your network
environment with a switching hub to prevent your
device from being wiretapped.
3. A Key Operator password is essential to maintaining
the security of the device. Key Operators are required
to change the password from the initial setting, and
keep the password confidential and in a safe place. To
change the initial Key Operator password, refer to the
Operating Instructions (For Copy & Network Scan
Functions) and set up [GENERAL SETTINGS] ->
[09 Key Operator Mode] -> [45 Key Operator
Password].
4. Change the Hard Disk Drive Lock password from the
initial setting. By setting a password, even if the Hard
Disk Drive (HDD) Unit is taken away, the password
locked device prevents illicit retrieval of the data by
unauthorized personnel.
The Hard Disk Drive Lock password is required when
the equipment is being repaired.
Furthermore, it is essential that the Key Operator
personally enter the password to maintain security of
the password and prevent unauthorized users. To
change the initial Hard Disk Drive Lock password,
refer to the Operating Instructions (For Copy &
Network Scan Functions) and set up [GENERAL
SETTINGS] -> [09 Key Operator Mode] ->
[46 HD Drive Lock Settings].
❈ When available with optional Hard Disk Drive (HDD)
Unit (DA-HD31) is installed.
5. To prevent illicit use by unauthorized personnel,
perform the following for ID/password settings.
1) Use the maximum number of digits
2) Use a variety of the accepted character types.
3) Change the ID and password periodically.
Make sure that the setting screen can only be seen by
the Key Operator when setting/changing various ID
and passwords. Keep this information confidential.
6. The documents stored in the Mail Box should be
printed immediately. Upon printing, the document data
is deleted, thus preventing unauthorized reprinting by
a third party. For additional information, please refer to
Mailbox of the Operating Instructions (Printer Driver).
❈ When available with optional Hard Disk Drive (HDD)
Unit (DA-HD31) is installed.
7. When finished, be sure to press the Reset button and
return to the standby screen. Also, do not reset Auto
Reset Time settings.
8. When disposing of this equipment, initialize the Hard
Disk Drive (HDD) Unit, and overwrite or delete the
data area stored in the Hard Disk Drive (HDD) Unit.
To delete the data area in the Hard Disk Drive (HDD)
Unit, contact the authorized Panasonic dealer for a
service technician. To initialize the Hard Disk Drive
(HDD) Unit, refer to the Operating Instructions
(For Copy & Network Scan Functions) and set up
[GENERAL SETTINGS] -> [09 Key Operator Mode] ->
[29 Hard Disk Initialize] -> [Deletion].
9. Scanned (text and images), received and set/
registered information (addresses) are your
responsibility. If the device malfunctions and the data
are deleted, it cannot be recovered and is not covered
in the warranty.
❈ When available with optional Hard Disk Drive (HDD)
Unit (DA-HD31) is installed.
10. Incorrect settings may leak settings or impede use of
this device. Check the details carefully when
performing settings.
❈ The security settings on this equipment are restricted
and require the input of an 8-digit Key Operator
password to set, or change them. The initial password
setting is 00000000 (8-digit). The password can be set
arbitrarily.
The Key Operator plays a critical part in maintaining
and controlling the security of the device and in
prevention of its unauthorized access, therefore, it is of
utmost importance that you understand the content
described in the Operating Instructions and that you
follow the suggestions herein.