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Introduction
The data security kit adds a security function to the SHARP Digital Full Color Printer/
SHARP Laser Printer.
When the printer function of a SHARP Digital Full
Color
Printer/SHARP Laser Printer with the
security function is used, the image data that is generated for the job is encrypted, and when the
job is finished, the encrypted data is immediately erased from memory and the hard disk.
■ Note:
To ensure that the data security function of the machine provides maximum security,
observe the following:
● The administrator plays an important role in maintaining security. Exercise appropriate
care in selecting the person that will assume the job of administrator.
● Be sure to change the administrator password immediately each time a new person
takes over as administrator.
● Change the administrator
password
on a regular basis (at least once every 60 days).
● Do not select a password that can be easily guessed for the administrator
password
.
● The system settings (administrator) are very important for security management. If
you leave the machine when using the system settings (administrator), be sure to
press the [Logout] key ( ) to quit the system settings (administrator). The
administrator of the machine should inform users that they are not to access the
system settings (administrator) without permission.
● The customer bears responsibility for control of documents printed on the machine.
■ Backing up and clearing data stored with the print hold
function
When the data security kit is installed, data previously stored in the machine with the
print hold function is cleared. For this reason, any data that you need to keep is copied to
a computer before the data security kit is installed, and then returned to the machine
after installation and clearing of the previous data. (This work is normally performed at
the time of installation of the data security kit.)
Only confidential files can be used to return data from a computer to the machine after
installation of the data security kit. For the procedure for storing data on a computer and
returning data from a computer to the machine, see help in the Web pages of the
machine.