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9-8 se c u r I t y f e a t u r e s
Using department codes
When the department code setting is activated, the machine reminds each user to enter
the department code before sending a document or making copies. With this feature, the
fax transaction time and the copy charge can be managed by department.
After this setting is turned on, assign a specific code to each user/department and tell
them to enter these department codes before sending faxes or making copies.
Turning department code protection ON and OFF
This feature protects the department code settings from unauthorized access. After you
set it, you will have to enter a passcode to access the department code settings.
NOTE: This feature will work only if you have activated the passcode protection. (See page
9-2.)
1
Press <Menu>, <3>, <3>, <1>, then <Enter>.
Set Dept. Protect
Enter Passcode: ****
2
Use the numeric keys to enter the four-digit passcode.
3
Press <Enter>.
Dept. Protect :Off
/
/Enter
4
Press <q> or <p> to select “On” or “Off”.
5
Press <Enter>.
To cancel, press <Reset>.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press <Menu>, <3>, <3>, <2>, then <Enter>.
Select Department No
001:No Number Stored
NOTE: If the department code operation is protected, the machine beeps briefly and then
returns to the standby mode. You will have to turn off the protection first. (See
“Turning department code protection on and off” on this page.)
2
Press <Enter>.
001:Enter Dept. Code
000000000
3
Use the numeric keys to enter the department code.