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Secure MICR Printer User’s Guide © Source Technologies
July 2003 Page 34 All rights reserved
8 Audit Trail Reports
The Audit Trail Report feature provides a report of the printer’s MICR printing activity. The
printer must have flash memory to utilize this option. Details of each flagged check record sent
to the printer are provided since the last audit report was purged from flash memory.
Report Details
A record (check) must be bounded by a start of record command and an end of record
command. Within each record, fields to be included in the Audit Trail Report must be flagged.
The printer stores each record in flash memory. After the check is successfully printed, its
record is designated as a successfully printed document in flash.
The report is built by printing each one of these check records as a line item. At the end of the
report, an exception report is generated which highlights any records received by the printer
but not successfully printed.
Each record (check) has a maximum of seven fields with a total of 146 bytes. Two of the
flagged fields, SQ1 and SQ7 are Audit Report fields only. They are not printed on the
MICR document. Flagging other fields for inclusion in the Audit Report does not effect how
they print on a check.
Audit Trail Menu
The MICR menu contains a section for the Audit Trail options. Menu options are Record
Sorting, Overlay, Sum Field 4 and Print Report.
Audit Record Sorting
Enables sorting of the report by the first 20 digits in the MICR line field. In an unsorted
report the records are in the order in which they were printed.
Overlay
To assist in reading an Audit Trail report you have the option of using a form overlay. This
overlay can provide lines, boxes and shading for a more user friendly report format.
The Audit Trail Report overlay can be stored in printer flash or RAM. We recommend
storing it in flash. It must have an ID of 5001. It is enabled by accessing the MICR menu via
the printer’s front panel. Select Audit Menu>Overlay. This overlay will now be merged with the
record details every time the Audit Trail Report is printed.
Sum Field 4
The values in field four of the Audit Trail Report can be added together with the total
provided at the end of the report. This feature is activated through the MICR menu. Select
Audit Menu>Sum Field 4.
The values in field 4 must follow certain guidelines to be included in the column summation.
Dollar signs and commas must be properly located, no more than two numbers after a decimal
Section 8: Audit Trail Reports