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Secure MICR Printer User’s Guide © Source Technologies
September 2005
45 All Rights Reserved
Figure 8.3 Audit Trail Report
Audit Report page1 Records 1 through 10 of 10 *indicates check did not print **indicates gap in check numbers
200 :00001000; :123456789: 12345678912345678: Vendor Systems $2,014.44 February 10, 2001 10:33:44 AM
200 :00001001; :562478923: 12345678912345678: Classic Homes Construction $28,576.72 February 12, 2001 09:45:40 AM
200 :00001002; :285946731: 12345678912345678: Computer Source, Inc. $55,600.00 February 14, 2001 01:00:26 AM
MSMITH :00001003; :628499761: 12345678912345678: Eastern Cleaning Supplies $876.00 February 15, 2001 08:45:36 AM
MSMITH :00001004; :559873164: 12345678912345678: Dillon Consulting Company $1,200.00 February 15, 2001 08:46:50 AM
MSMITH ** :00001006; :578642315: 12345678912345678: Klaussen Enterprises $449,466,800.00 February 15, 2001 08:47:32 AM
MSMITH :00001007; :556791324: 12345678912345678: Woods Paper Products $89.95 February 15, 2001 08:49:45 AM
*PJONES :00001008; :256988974: 12345678912345678: Printers Quarterly $899.99 February 19, 2001 09:35:40 AM
Administrator :00001009; :123654987: 12345678912345678: XYZ Insurance $123,568.00 February 21, 2001 10:30:45 AM
T53DODER :00001010; :155554897: 12345678912345678: Carmine’s Deli $2,354.00 February 22, 2001 11:15:25 AM
SQ1=14 spaces SMD=40 spaces SQ3=40 spaces SQ4=16 spaces SQ5=8 spaces SQ6=19spaces
Q7=12 spaces
NOTE: Each of the seven fields in the Audit Report holds a maximum number of characters. Those numbers
are represented in BOLD above with their corresponding fields. Field 1 and Field 7 will not print on the check.
This Audit Report is just one example of a report format. Any of the seven fields can be
manipulated to show any information the user feels is appropriate. For example, the check
amount could be in field 3 rather than field 4; or field 5 could contain items such as taxes
drawn on the check, check numbers, year-to-date accumulations, etc.
Each line is a record of a check that was printed. The top of every Audit Trail Report shows
how many pages make up the report as well as the number of records that will print. The
Audit Report can be printed in two ways: a sorted report or an unsorted report. A sorted
report sorts all checks numerically by the first 20 characters in the MICR line field and prints
asterisks (**) beside checks printed out of sequence. Sorting can be done via the front panel
or by the commands &%SPRINTS$ or &%SPURGES$. An unsorted report lists checks in the
order they were printed. An asterisk(*) at the beginning of a line states that the check number
did not print.
In this example:
SQ1= The authorized user who accessed the Audit Trail Report.
SMD= Displays the client’s check number, the bank institution’s routing number, and
account number.
SQ3= The name of the payee (The name of the person or organization to whom the
check was made payable).
SQ4= The amount of the check.
SQ5= Not used in this report.
SQ6= The date the check was written.
SQ7= The time that the check was printed.
All of the above fields will be printed on the check with the exception of field 1 and field 7.