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Administrator’s Guide for Cisco MeetingPlace Video Integration Release 5.3
OL-6280-01
Chapter 5 Using Cisco MeetingPlace Video Conferencing
About Scheduling Video Conferences
About Scheduling Video Conferences
All aspects of Cisco MeetingPlace conferences (data, voice, and video) must be scheduled on the
Cisco MeetingPlace audio server before anyone can attend them. However, they do not need to be
scheduled in advance; they can be scheduled as immediate or reservationless meetings.
Who Can Schedule Video Conferences
Only profiled users whose profiles allow video conference scheduling can schedule video conferences.
Users who cannot schedule video conferences do not see video conference options when they schedule
meetings.
When Video Conferences Can Be Scheduled
Video conferences can be scheduled with the other aspects of the Cisco MeetingPlace conference in
advance of the meeting, or they can be initiated at the beginning of a reservationless or immediate
meeting, or in the middle of any Cisco MeetingPlace meeting (see About Attending Ad-Hoc Video
Conferences, page 5-6.)
In either case, video-conferencing resources must be available and the meeting must be scheduled by a
user whose profile is enabled for scheduling video conferencing.
How Users Schedule Video Conferences
Users schedule video-conferencing functionality when they schedule a Cisco MeetingPlace voice or web
conference via the standard Cisco MeetingPlace scheduling interfaces in Release 5.3 of
Cisco MeetingPlace Web Conferencing, Cisco MeetingPlace for Outlook, Cisco MeetingPlace for
Lotus Notes, and MeetingTime. Video conferencing cannot be scheduled via the telephone user interface
(TUI) / Voice user interface (VUI).
For step-by-step instructions on scheduling video conferences in MeetingTime,
Cisco MeetingPlace for Outlook, Cisco MeetingPlace for Lotus Notes, and
Cisco MeetingPlace Web Conferencing, see the see the Administrator’s Guide for Cisco MeetingPlace
Audio Server Release 5.3, or the online help for Cisco MeetingPlace for Outlook,
Cisco MeetingPlace for Lotus Notes, or Cisco MeetingPlace Web Conferencing.
The following caveats apply to scheduling video conferences:
• To schedule a video conference, the meeting scheduler must include at least 2 video callers on the
scheduling form. If the necessary number of video or audio ports is unavailable, Cisco MeetingPlace
will not schedule the meeting.
• The number of ports reserved for a video conference cannot be changed while the meeting is in
session, although it may be possible for additional participants to join the video conference on an
ad-hoc basis. See About Attending Ad-Hoc Video Conferences, page 5-6.
• Users of Cisco MeetingPlace clients earlier than Release 5.3 cannot schedule conferences that
include video capability. However, they may be able to attend video conferences. See About
Attending Ad-Hoc Video Conferences, page 5-6.
• Cisco MeetingPlace cannot reserve video ports when an immediate or reservationless meeting is
scheduled. However, it may be possible for participants to initiate video conferencing on an ad-hoc
basis. See About Attending Ad-Hoc Video Conferences, page 5-6.