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Beyond the Basics
Call groups
As you set up your autodialer, you may also want to set up call groups. These are sets
of phone numbers that make it easy to send the same fax to many different loca-
tions. For example, one call group may include all of your clients in one city, another
group may include all of your employees and another may include all your vendors.
Your fax machine can:
• Store as many as 200 numbers in up to 32 call groups
• Store one number in as many as 32 different groups
• Print a directory of your call groups (see page 2.14)
Using one-touch numbers
Your fax machine stores up to 72 one-touch numbers using the keys marked 01–72.
Entering or changing a one-touch number
1
Press /
PROGRAM
,
A
,1,
ENTER
. The
LCD
shows the empty one-touch number.
Note: If a one-touch number other than 01 appears on the
LCD
, it means
that you have already entered a number for 01.
2
Press the one-touch key in which you want to store a number or change a
previously stored number. Here, we’ve selected 02 and the
LCD
shows either:
or
3
If you want to select a different one-touch key, press that key now.
4
Press
ENTER
. Depending on whether you already have a number entered for
this one-touch number, the
LCD
now shows either:
or
5
Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever access codes your phone system requires. (You may
want to review “Special dialing characters,” page 2.7.) The number can be up
to 40 characters in length:
Your display can show only 20 characters at a time. To view characters beyond
those 20, press to scroll to the left or /
PROGRAM
to scroll to the right.
Note: If want to erase characters, press
CANCEL
to erase to the left.
If you want to change just one character in the number, press to
move the cursor left, or /
PROGRAM
to move it right. Press
CANCEL
to
erase the character. Then re-enter the character correctly.
6
When the number is as you want it, press
ENTER
to store it.
7
The
LCD
now displays either:
or
You now have the option to enter (or change) an alternative number. Your fax
machine will dial this alternative number during a transmission or polling
operation (see pages 2.31–2.33) after all redial attempts to the regular num-
ber fail (see page 1.22). If the alternative number also fails, the fax alarm
beeps to alert you to a problem.
Note: You can enter one alternative number for one speed-dial or one-touch
number you entered. Your fax holds a maximum of 10 alternative
numbers in all, that is, only 10 speed-dials or one-touch numbers can
have the alternative number. After you have entered the alternative
numbers for 10 speed-dials or one-touch numbers, the fax will no
longer show this display.
If you want to enter (or change) an alternative number, enter it now.
The number can be up to 40 characters long.
If you do not want to enter or change an alternative number, go on to step 8.
8
Press
ENTER
.
02:Alt. No.
9-1-555-987-6553_
02:Alt. No.
_
02:Fax Number
9-1-5559292039_
02:Fax Number
9-1-555-987-6543_
02:Fax Number
_
Select One-Touch
02:9-1-555-987-6543
Select One-Touch
02:No Number Stored
Select One-Touch
01:No Number Stored
2.8