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1 MANAGING ADDRESS BOOK (ADDRESS MENU)
22 MANAGING GROUPS
MANAGING GROUPS
About Managing Groups in Address Book
You can create groups that contain the multiple members of contacts. This enables you to spec-
ify the groups instead of specifying each recipient separately when operating Scan to E-mail, or
fax or Internet Fax transmission. You can also delete groups.
In Address Book, you can register up to 200 groups and each group can contain up to 1000
members.
y One fax number or one E-mail address is counted as one destination. If you select the con-
tact that contains both fax number and E-mail address, it results in two destinations in the
group.
y You can register the fax numbers in the Groups, however, you can use them to specify the
destinations for fax transmission only when the optional Fax unit is installed.
In the Group button menu, you can perform following operations to manage groups.
y P.22 “Creating New Group”
y P.25 “Editing Groups”
y P.31 “Deleting Groups”
y P.33 “Searching Groups”
Creating New Group
The following procedure describes how to create a new group in the Address Book.
1
Press the [USER FUNCTIONS] button on the control panel to enter
the User Functions menu.
2
Press the [ADDRESS] button, and then press the [GROUP] button
on the touch panel.
y The GROUP screen is displayed.