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quick use guide 13
E-mail Setup
If you wish to setup the E-mail service follow this procedure. If you do not want to
setup this service at this time continue on to Fax Setup on page 15.
NOTE: If you do not see the E-mail button on the Services Home screen, enable
E-mail in the Tools Pathway. (Press Log In/Out > Password [1111] > Enter >
Machine Status > Tools > User Interface > Service Enablements > E-mail >
Enable).
Before starting the setup procedure, please ensure the following items are available
or the following actions have been performed:
• Ensure the machine is fully functioning on the network and that the
E-mail service is available on the Services Home screen.
• Ensure that the TCP/IP and HTTP protocols are configured on the machine and
fully functional. Refer to Network Setup Using a Static IP Address on page 11.
• Obtain the IP Address of a functional SMTP mail server that accepts inbound
mail traffic.
• Ensure the DNS settings are configured correctly and obtain the Domain Name
address, if applicable.
• Create an E-mail account which the machine will use as the default From
address.
• Test the E-mail account by sending an E-mail to the Xerox machine account.
This task should be completed at a mail client on your network that supports
SMTP (Simple Mail Transfer Protocol) and POP3 (Post Office Protocol 3).
You will use CentreWare Internet Services to configure E-mail settings and this is
accessed through your web browser.
1 Open your Web browser and enter the TCP/IP address of the machine in the Address
bar. Press Enter.
2 Click Properties > Connectivity > Protocols > TCP/IP.
3 Enter the domain name in the Domain Name box (for example:
abc.xyz.company.com). It is only necessary to configure the DNS settings if Host
Names are to be used.
NOTE: If Dynamic Addressing has been set on the machine (DHCP or BootP) the
Domain Name will not be accessible. If you need to change it, click Static from the IP
Address Resolution menu list.
4 Scroll to the bottom of the screen and click the Apply button to implement any
changes.
5 Enter the current administrator tools User Name and Password.
The default is [admin] which is case sensitive, and [1111].
6 From the Protocols menu click SMTP Server.
7 Click either IP Address or Host Name and enter the Host Name or the IP Address and
Port Number (1-65535) of the SMTP Server. The default Port is 25.
8 Check the Server Requires SMTP Authentication box if required.