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RightFax MFP Module 2.5 Guide for the Sharp Extension 18
6. To add a prompt (a data entry field), you must enter a specific
RightFax keyword in the Metadata Field and the actual text that
will be displayed on the Sharp device in the Display Name
field. The following table lists all of the prompts that you can add
to the form. The Metadata Field text must match the RightFax
keyword exactly, however, you can enter any text you like in the
Display Name field.
You can add any prompts that you want to the form. The
appUserID and replyTo fields are recommended for all types of
faxing. The documentPassword field is required for sending
using the SecureDocs feature
7. After you enter the Display Name and Metadata Field text for
all of the prompts you want, click Submit. The Sharp’s display
panel should now allow access to the new Metadata set.
Sending a document from the Sharp device
Because the Metadata set is accessed from the fax menu on the
Sharp device, there are no Metadata fields for fax number or e-mail
address. These fields are built-in to the Sharp fax menu. You must
enter a destination fax number or e-mail address after completing
the Metadata set.
Sending a Document to a Phonebook Group
If you want to send a document to multiple recipients at one time,
you must add the Metadata field “phonebookId” to a metadata set
and enter the phonebook group there. When you use this Metadata
field, you must also enter a number in the Fax Number field on the
Sharp device before the document will send. In all cases, the
phonebook group name must exist in the specified RightFax user’s
phonebook (or the default user’s phonebook if no RightFax user ID
is specified).
Table 2a Valid prompt names to add to the form
Metadata Text
(RightFax Keyword)
Description
appUserId The RightFax user ID of the sender. If
this prompt is left blank or not included
in the form, the Sharp will use the
default user ID that you specified when
configuring the RightFax MFP module.
appUserPassword The RightFax password for the specified
user ID. A password is only required if
you include the appUserPasswordOn
Metadata field.
appUserPasswordOn A flag that indicates that a password will
be required for the RightFax user ID.
billCode1 Billing code 1.
billCode2 Billing code 2.
coverSheet The name of the RightFax cover sheet
file to use.
documentPassword The password that will be used to
encrypt the PDF document when using
SecureDocs.
documentSubject Subject text for documents that will be
transmitted to e-mail addresses. Enter a
maximum of 70 characters.
fromName The sender’s name as it will appear on
the fax cover sheet.
phonebookId The name of a RightFax phonebook, for
use when sending to multiple recipients.
replyTo The sender’s e-mail address where
transmission notifications will be sent.
Table 2a Valid prompt names to add to the form (Continued)
Metadata Text
(RightFax Keyword)
Description