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Inbound Routing
103
3. Network
Scanner
Inbound Routing
When the network scanner option is installed, you can have incoming faxes
from specified senders (or all senders) automatically converted to e-mail and
sent to designated e-mail recipients.
♦ This function provides a convenient means of forwarding received faxes to
someone who is out of the office.
♦ The function can also be used to send copies of all received faxes to an
administrator for centralized document storage.
Entering sets of sender’s numbers and forwarding e-mail
addresses
To use the Inbound Routing function, you must store one or more sets of
sender’s fax numbers and forwarding e-mail addresses. Each set correlates a
particular sender’s number (or numbers) with a particular forwarding e-mail
address (or addresses). Up to 41 sets can be stored. To be used, a stored set
must be activated.
♦ When a fax is received from one of the sender’s fax numbers in an
activated set, the fax is converted to e-mail and sent to each of the
forwarding e-mail addresses in that set. When multiple sets are stored, the
machine checks each activated set and forwards the fax as appropriate.
♦ You can also configure one set to have
all
received faxes forwarded to the
e-mail addresses in the set. For example, to have all received faxes
forwarded by e-mail to an administrator for centralized storage, select
“TRANSFER ALL” in Step 7 of the following procedure and store the e-mail
address of the administrator as the forwarding address. Note that only one
set can be configured to have all received faxes forwarded.
♦ To store a set that uses e-mail addresses in a personal book as forwarding
addresses, open the book before storing the set.
1
Press and then or
until ENTRY MODE is selected in the
display.
MENU
Display:
MENU MODE
1:RECEIVE MODE
2:LISTING MODE
3:ENTRY MODE