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Organizing your items in folders 2
PaperPort
®
SE has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you choose to view in Desktop View. An item can be a PaperPort
®
SE item or a non-
PaperPort
®
SE item:
Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and
view their items in Desktop View.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse
button and the item is stored in that folder.
Folders can be ‘nested’—that is, stored in other folders.
When you double-click a folder, its contents (both PaperPort
®
SE MAX files and non PaperPort
®
SE files)
appear on the Desktop.
You can also use Windows
®
Explorer to manage the folders and items shown in Desktop View.
Quick links to other applications 2
ScanSoft
®
PaperPort
®
SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.
The Send To Bar at the bottom of the Desktop view shows icons for those linked applications.
To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is
to choose an item and then fax it.
This sample Send To Bar shows several applications with links to PaperPort
®
SE.
If PaperPort
®
SE does not automatically recognize one of the applications on your PC, you can manually
create a link using the New Program Link command.
ScanSoft
®
PaperPort
®
SE with OCR lets you convert image text into text you
can edit 2
ScanSoft
®
PaperPort
®
SE can quickly convert the text on a ScanSoft
®
PaperPort
®
SE item (which is really
just a picture of the text) into text that you can edit with a word processing application.
PaperPort
®
SE uses the optical character recognition software (OCR), which comes with PaperPort
®
SE.
PaperPort
®
SE can use your preferred OCR application if it is already on your PC. You can convert the entire
item, or by using the Copy Text command, you can choose only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort
®
SE’s built-in OCR application, or you
can use your own OCR application.