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How the fax machine and answering machine work
Receiving phone calls
The answering machine will record voice messages automatically.
Receiving faxes
The fax machine will receive documents automatically when the machine detects a fax calling tone.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.
Note:
●
Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
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Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
2
Set the number of rings on the answering machine to less than 4.
●
This will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
●
We recommend you record your message around 10 seconds long and not to pause for
more than 4 seconds during the message. Otherwise, both machines will not function
correctly.
4
Activate the answering machine.
5
Set the receive mode of the fax machine to TEL mode (p. 38) or FAX ONLY mode (p. 39).
●
If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to
“5 EXT.TAM” (feature #06 on page 50). Using FAX ONLY mode will allow you to
receive faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 51.
Telephone line cord (not included)