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Internet fax and Scan to E-mail (E-mail server)
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Manually entering text 12
Press Shift and 1 simultaneously to change into the “alphabet” dialing mode.
You can use the Dial Pad to enter the E-mail address. For more information, see Entering Text on page 178.
Please note that also you can connect to the machine using a web browser and store the E-mail address
information to a Speed Dial or One Touch location through Web Based Management. (For more information
on Web Based Management, see Web Based Management on page 91.)
As you enter an Internet fax address, the address will appear character by character on the LCD panel. If you
specify more than 22 characters, the LCD panel will scroll the name to the left character by character. You
can enter up to 60 characters.
Press Black Start/Mono Start or Color Start/Colour Start to send the document.
After the document is scanned, it is transmitted to the recipient Internet fax machine automatically via your
SMTP server. You can cancel the send operation by pressing the Stop/Exit key during scanning. After the
transmission is finished, the machine will return to standby mode.
Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often
place a limit on the maximum E-mail size). With this function enabled, the machine will display
Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent
and an error report will be printed. The document you are sending should be separated into smaller
documents that will be accepted by the mail server. (For your information, a 42 page document based on the
ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)
Receiving E-mail or Internet fax 12
There are 2 ways you can receive E-mail messages:
POP3 receiving (manually initiated)
POP3 receiving at regular intervals
Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur
at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals)
or you can manually poll the server by pressing the Shift + Black Start/Mono Start or
Color Start/Colour Start keys.
If your machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you
will see Receiving on the LCD panel followed by xx E-mail(s). If you press the Shift +
Black Start/Mono Start or Color Start/Colour Start keys to manually poll the E-mail server for E-mail print
jobs and there are no mail documents waiting to be printed, the machine will display No Mail on the LCD
panel for two seconds.
If your machine is out of paper when receiving data, the received data will be held in the machine's memory.
This data will be printed automatically after paper is re-inserted into the machine. (For European, Asian and
Oceanic machines, Memory Receive must be switched On.)
If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following
error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc”.
If the received mail is too large, the following error message will be printed: "E-MAIL FILE TOO LARGE". If
Delete POP Receive Error Mail is ON (default) then the error mail is automatically deleted from the E-mail
server.