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About the OCR function of ABBYY FineReader for ScanSnap
● Some types of documents are occasionally misrecognized. Before recognition, check
whether the documents you want to convert are suitable for conversion according to the
following guidelines.
- Suitable for conversion to Word
Documents created by using simple page layout with one or two columns
- Suitable for conversion to Excel
Simple tables in which every border line connects to the outside borders
- Not suitable for conversion to Word
Documents created by using complex page layout comprised of diagrams, tables,
and letters, such as a brochure, magazine, and newspaper
- Not suitable for conversion to Excel
Documents containing tables without borders, complex tables with too many
borders, convoluted tables containing sub-tables, diagrams, graphs and charts,
photographs, and/or characters written in vertical direction
(Diagrams, graphs and charts, photographs, and characters written in vertical
direction are not reproduced.)
● The following parameters may not be inherited from the originals during conversion. It is
recommended that the converted documents be opened with Microsoft
®
Word,
Microsoft
®
Excel or Microsoft
®
PowerPoint
®
to correct or edit misrecognized letters.
- Superscript and subscript
If “Japanese” is selected as a recognition language, the following parameters may also
not be inherited from the originals during conversion:
- Font and size of characters
- Character spacing and line spacing
- Underline, bold, and Italic
* Note that Scan2PowePoint does not support conversion in the Japanese language.
● The following types of documents may be misrecognized. If so, change the "Color
mode" to "Color" and/or increase the resolution (Image quality) to improve the results of
conversion.
- Documents containing handwritten characters
- Text including small characters (smaller than 10 points)
- Skewed documents
- Documents in languages other than the specified language
- Documents containing characters written in an unevenly-colored or patterned
background
(Characters to which effects, such as Shadow, Outline, and Shading, are applied.)
- Documents of complex layout and documents including unreadable characters
(It may take an extended period of time to convert these documents.)
● ABBYY FineReader for ScanSnap can text-recognize only PDF files that are created by
using the ScanSnap, but it cannot text-recognize PDF files created by using Adobe
Acrobat or other applications.
● Files that can be converted to Word/Excel/PowerPoint
®
are only the PDF files scanned
with ScanSnap and not protected by the security other than “Permissions Password”
(such as “Document Open Password”).
● A converted Excel worksheet can contain up to 65536 rows.
● If “Japanese” is selected as a recognition language and the documents are scanned
upside down or in landscape orientation, conversion will fail. Correct the document
orientation by using Adobe Acrobat, clicking [Document] -> [Rotate Pages].
* Note that Scan2PowerPoint does not support conversion in Japanese language.
System requirement
This function uses a large memory size comparing to a size used in other processing.
When the memory size is short, an error message of memory shortage appears and “Not
enough memory!” is indicated in the conversion indicator window. In this case, follow the
instruction below.
● Confirm recommended size of memory or more is installed in your computer. If it is not
enough, add more memory to your computer.