Filter
Top Products
SECTION 3
OPERATING THE PRINTER
Click on Tools and then Mail Merge. The “Mail Merge Helper” window will open. Click On Create,
then E
nvelopes. The “Microsoft Word” window
will open. Click on the A
ctive Window button,
then click on the G
et Data button. Next click on
O
pen data source. Locate the data file you intend
to use. In our example we are using a Microsoft
Excel file. Select the file and the “Microsoft
Excel” window opens select entire spreadsheet
and click OK.
Next click on Edit M
ain Document and then
click on Close.
Use the Mail Merge Tool Bar and click on
Insert Merge Field and begin to build the
layout by inserting the address fields.
When you have
completed setting up the
layout, click on the Mail
Merge icon on the tool
bar and the “Merge”
window will open.
In the Merge to menu there are several choices for where how the data is exported. The two that concerns
us is “New Document” and “Printer”. If you choose “New Document” the merge will be created in your
word application with a separate record for each address. If you choose “Printer”, the merge will send
directly to the printer and each record will be printed.
The next selection is “Records to be merged”. You can select A
ll or From:.
The last selection is “When merging records”. The default is “D
on’t print blank lines when data fields are
empty.” This should be left checked.
Clicking on M
erge will start the process of merging the documents.
If you chose to send the merge directly to the printer and the printer is connected to the computer and
turned ON, the printer will start. Pressing the ENTER key will start the printing process.
If you have a graphic or fixed text to be printed with the data, refer to the section on Overlays.
Envelope Imager 1.5/1.5+ Operations Rev. 6/7/2007
37