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Network Operator’s Guide — Managing Templates 27
Managing Templates
Templates contain preset information for the operation of the copiers, scans, and fax and Internet
Fax transmissions so that users can perform these operations easily by selecting the template
button on the Touch Panel Display.
Templates are stored in groups. There are up to 200 private template groups and one public
group. Each group can contain up to 60 templates.
Templates in the public group are created and maintained by the administrator. The public group
can be accessed by all users, but some of the templates may be designed for specific purposes
and have passwords assigned to them. For more information about setting up the public tem-
plates, see the Network Administrator’s Guide.
Templates in private template groups are based on particular group profiles. Private groups can
be assigned passwords. You can also assign passwords to individual templates. If it has no pass-
word assigned at either the template or group level, a “private” template is accessible to all
users.
In practice, you may not need to create templates or groups yourself. The administrator and other
users may have set up all the templates you need for your work. Before creating any template,
look on your system to see what templates are available.
When users set up the templates and template group for the first time, you must first create a
template group according to how templates are grouped, and then register the template that you
require.
P.27 "Registering Private Template Groups"
P.33 "Registering Private Templates"
In addition, you can also display the templates list registered in the public group.
P.61 "Displaying Public Templates"
SUPPLEMENT: • Templates can be managed using the Touch Panel Display. For managing tem-
plates from the Touch Panel Display, please see the Operator’s Manual for Basic
Function.
Registering Private Template Groups
Before registering private templates, you have to register the private template group. You can
classify the private templates according to every department, every user, and a use by registering
the private template groups.
Also each private template group can be protected by the password.
P.27 "Setting Group Information"
P.29 "Setting Group Password"
P.31 "Resetting Group Information"
Setting Group Information
You can define up to 200 private template groups. To define the private template groups, you
can specify the group name, owner, and email notification setting.
Setting a private template group information
1. Click the Registration tab and the Template menu.
• The Template menu page is displayed.