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Xerox Phaser 3635MFP User Guide 187
Accounting
Accounting allows the System Administrator to track the use of the machine
and control access to the features. There are three accounting options:
• Network Accounting
• Xerox Standard Accounting
• Foreign Device Interface
Tools > Accounting > Accounting Enablement
Network Accounting
Network Accounting provides the System Administrator with the ability to track
the use of the device per job per account. Users must enter their User ID and
Account ID to access the machine and information about the jobs performed
are stored in a job log.
Copy, Print, inbound and outbound Embedded Fax, outbound Server Fax, E-
mail and Network Scanning jobs are tracked (if these options are installed on
the device).
The machine requires the Network Accounting Kit to be installed and network
access to a Xerox approved External Accounting System.
Xerox Standard Accounting (XSA)
XSA tracks the numbers of Copy, Print, Networking Scanning, E-mail, Server
Fax and Embedded Fax jobs (when these features are installed on the
machine), for each user. Usage limits can also be applied to users to restrict
the total numbers of copy, print, fax and scan jobs that a user can perform.
System Administrators can print a report which contains all XSA data.
XSA is set up via CentreWare Internet Services, the machine's embedded
web browser. System Administrators create accounts and specify limits
before users are authorized to access the machine.
XSA is standard on the device and requires no additional software.
When XSA is set up, users must enter their account IDs at the machine to use
the device. When they have finished their job, their XSA allocation is reduced
by the number of prints, copies or scans performed.
The XSA feature is mutually exclusive from any other accounting feature. If
XSA is enabled at the device, you cannot enable Foreign Device Interface or
Network Accounting.