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Answering Machine
4.3
Turning off answering machine mode
If answering machine mode is on and you wish to turn it off, press
answer
to
turn off answering machine mode (thus turning off the answer lamp). However,
any messages, memos (see page 4.5) or voice mail box messages (see page 4.7)
stored on the answering machine are still intact and can be recalled the next time
you reactivate answering machine mode.
Recording Your Outgoing Messages
Your fax machine holds three types of voice messages: incoming calls, memos
and two outgoing messages. We’ll address the first two a little later in these
instructions, but for now let’s talk about the outgoing messages. First we’ll
explain the purpose of the messages, then we’ll tell you how to record them.
Outgoing messages ---- and why you have two
Outgoing messages are what your callers hear when the fax machine answers the
phone. Your fax machine uses two such messages, each of which serves a slightly
different purpose.
First of all, however, please note that each outgoing message must be not longer
than 10 seconds in length. This follows the international guidelines created by the
ITU-T (International Telecommunications Union-Telecommunication
Standardization Sector), a United Nations standards group which governs fax
communications and establishes guidelines providing compatibility among Group
3 fax machines ---- like your fax machine. Thanks to the ITU-T, your Group 3 fax
machine can send a fax message to virtually any other Group 3 fax machine,
regardless of what company built it or where it’s in operation.
One important part of these ITU-T guidelines has to do with the amount of time
(T1, as the ITU-T calls it) during which a calling fax machine must detect a
response from the fax machine it’s trying to reach (the remote fax machine).
By allowing each of your outgoing messages to be no longer than 10 seconds, the
fax machine makes sure there’s always enough time for its fax equipment to
respond to a calling fax machine within the ITU-T limits.
Your first outgoing message is a general-purpose one, much like that you’ve
probably heard on many other answering machines you’ve reached: it explains
that you can’t come to the phone and gives each caller the options of leaving a
voice message, sending a fax message or even doing both on the same call.
Here is a suggested first outgoing message you can modify to suit your needs:
Hello. You’ve reached (your telephone number). If you want to send a fax,
press start now. If you want to leave a voice message, wait for the beep. Thank
you.
That sounds pretty good; so why do you need a second outgoing message, too?
Well, the answering machine in your fax machine can record approximately 15
minutes’ worth of incoming messages; but, of course, you’ll want your callers to
know they still can send a fax even when the answering machine is full (so to
speak). And that’s what the second message accomplishes. It operates only when
the fax machine knows it cannot hold any more incoming voice messages.
(Don’t worry: the fax machine switches to the second outgoing message
automatically when the answering machine has reached its capacity, so you don’t
have to provide in advance for the switch over!)
Here is a suggestion for that second message (which also must be no longer than
10 seconds):
Hello. You’ve reached (your telephone number). The answering machine is
full right now so it can’t record your voice message; but, if you’d like to send
a fax, press start now. Thank you.
Recording or Replacing the first outgoing message
Here’s how to record the first, more general outgoing message (or OGM1, to use
the term you’ll see on your fax machine’s display). The procedure is the same
whether you’re creating a new message or changing a previously recorded one.
1. Press
program
,
9
,
mode/enter
,
1
. The LCD will show:
OGM1
2. Press
mode/enter
.
Rec./Play?
The machine is asking you, “Do you want me to record a new OGM1 or play
back the current OGM1?” Of course, you want to record a new OGM, so
proceed to step 3.
3. Press
record
.
Rec./PlayStop?
If you decide not to record the OGM1, press
play/stop
.
To return to standby mode, go to step 7.
4. Press
record
again. Then begin speaking clearly into the fax’s microphone on
right side of your fax’s control panel. As you record, the LCD will count-
down the time remaining:
Rec.Time: 09sec. Rec.Time: 08sec.
---- and so forth, down to
00
.
Note:
Remember, you have 10 seconds to record your message.
5. If you finish your message in fewer than 10 seconds, press
play/stop
(only
once) to stop recording. Otherwise, the fax machine will sound a beep and
stop recording automatically at the 10-second mark.