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Security Settings
18
Deleting Saved Documents
You should delete any of the saved
documents using the control panel of
the machine.
This section describes how to delete
saved documents.
Important
❒ You can save up to 3,000 docu-
ments in the Document Server. No
more documents can be saved,
when there are 3,000 documents in
the Document Server. You should
delete unnecessary documents.
❒ You can set the timer to delete the
documents stored in the Docu-
ment Server with the User Tools.
⇒ “Delete All Files” in the System
Settings manual.
Note
❒ You can delete all the saved docu-
ments at a time with the User
Tools. ⇒ “Delete All Files” in the
System Settings manual.
Follow these steps to delete saved
documents.
A
AA
A
Press the {
{{
{
Document Server
}
}}
} key.
The “Select Files to Print” display
appears.
B
BB
B
Select a document you want to de-
lete by pressing the name of it.
The selected name is highlighted.
Note
❒ You can search the document
you desire by the file name or
the user name. .
❒ You can sort the files in order of
[
User Name
]
,
[
File Name
]
, or
[
Date
]
. Press the key you want to
sort by.
❒
Restrictions on entries are as follows:
• User name: up to 16 characters
• File name: up to 16 characters
❒ If you cannot choose the desired
document by its name, you can
print the first page to check the
contents. Press the line for the
desired document, and press
the
[
Print 1st Page
]
key followed
by the {
{{
{
Start
}
}}
} key.
❒ Press the selected line again to
cancel the print job.
❒ If you select a document which
requires a password, the “Input
the Password” window ap-
pears. Enter your password us-
ing the number keys, and press
the
[
OK
]
key.
❒ If you enter an incorrect pass-
word for a document three
times consecutively, document
access is refused. Turn off the
main power switch, and then
turn it on to re-enter correctly.
However, access attempts for
other documents are still ac-
cepted.
❒ To delete the value entered,
press the
[
Clear
]
or {
{{
{
Clear/Stop
}
}}
}
key. To cancel a selected docu-
ment, press the
[
Cancel
]
key.