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Protecting Documents Stored in the Document Server
23
Deleting Saved Documents
You should delete any of the saved
documents using the control panel of
the machine.
This section describes how to delete
saved documents.
Important
❒ You can save up to 3,000 docu-
ments in the Document Server. No
more documents can be saved,
when there are 3,000 documents in
the Document Server. You should
delete unnecessary documents.
❒ You can set the timer to delete the
documents stored in the Docu-
ment Server with the User Tools.
⇒ “Delete All Files” in the System
Settings manual.
Note
❒ You can delete all the saved docu-
ments at a time with the User
Tools. ⇒ “Delete All Files” in the
System Settings manual.
Follow these steps to delete saved
documents.
A
AA
A
Press the {
{{
{
Document Server
}
}}
} key.
The “Select Files to Print” display
appears.
B
BB
B
Select a document you want to de-
lete by pressing the name of it.
The selected name is highlighted.
Note
❒ You can search the document
you desire by the file name or
the user name.
❒ You can sort the files in order of
[
User Name
]
,
[
File Name
]
, or
[
Date
]
. Press the key you want to
sort by.
❒
Restrictions on entries are as follows:
• User name: up to 16 characters
• File name: up to 16 characters
❒ If you cannot choose the desired
document by its name, you can
print the first page to check the
contents. Press the line for the
desired document, and press
the
[
Print 1st Page
]
key followed
by the {
{{
{
Start
}
}}
} key.
❒ Press the selected line again to
cancel the print job.
❒ If you select a document which
requires a password, the “Input
the Password” window ap-
pears. Enter your password us-
ing the number keys, and press
the
[
OK
]
key.
❒ If you enter an incorrect pass-
word for a document three
times consecutively, document
access is refused. Turn off the
main power switch, and then
turn it on to re-enter correctly.
However, access attempts for
other documents are still ac-
cepted.
❒ To delete the value entered,
press the
[
Clear
]
or {
{{
{
Clear/Stop
}
}}
}
key. To cancel a selected docu-
ment, press the
[
Cancel
]
key.