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THAMES VALLEY DISTRICT SCHOOL BOARD
#05-45C
PRINTERS and SCANNERS TENDER
TERMS & CONDITIONS
Page 9
4.4.2 Delivery dates will be specified on all of our purchase orders. Immediate delivery will be accepted unless
otherwise designated on our purchase orders.
4.4.3 The lead time shown shall be used to calculate delivery dates on our purchase orders and to monitor your
company’s performance. The lead time must be met.
4.4.4 Not all goods will be ordered at one time. Orders will be placed as requests are received from our schools.
4.4.5 Bidders shall state, in Appendix D, if your company has the ability to encode our six digit product number on
packing slips for identification purposes.
4.4.6 The successful bidder(s) bears the risk of loss with respect to equipment until delivery is complete.
4.4.7 The successful bidder(s) bears the cost of repairs to the site and to hardware with respect to damage
caused from shipping.
SECTION 4.5 INVOICING/PAYMENT TERMS
4.5.1 All invoices must be sent to the Thames Valley District School Board, 1250 Dundas Street, P.O. 5888,
London, Ontario N6A 5L1. Attention: Accounts Payable.
4.5.2 Applicable taxes must be shown as separate line items on all invoices.
4.5.3 Bidders shall indicate, in Appendix D, any specific payment terms. It is generally expected that payment
will be 45 days from receipt of invoice.
4.5.3.1 Bidders shall state, in Appendix D, percentage discount for early payment and net payment
terms.
4.5.4 The TVDSB prefers electronic invoices. Bidders shall state, in Appendix D, if they are able to send us a flat
ASCII file in any file layout.
5.0 SPECIFICATIONS
SECTION 5.1 QUANTITY
5.1.1 The quantities indicated are based on previous years’ purchases and projected current year capital projects.
Quantities are subject to equipment breakdowns, user requests, program changes and budget approval and
may be increased or decreased when orders are placed. All items may not be purchased if costs exceed
budget. In no way shall the information furnished be considered as a guarantee with respect to the future
volume of business. The successful bidder(s) shall be responsible for supplying the quantities that are
eventually ordered for each item awarded during the term of this Tender at the quoted price.
5.1.2 Bidders may submit one or more Tenders
SECTION 5.2 REQUIREMENTS
5.2.1 The Tender’s requirements are detailed in 2005045.rpt file which is part of the Setup.exe.
5.2.2 The successful bidder(s) must be certified dealers/authorized distributors of the manufacturer of the
equipment they are bidding on.
5.2.3 Bidders shall state, in Appendix D, all productivity tools and software included with your equipment