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THAMES VALLEY DISTRICT SCHOOL BOARD
#05-45C
PRINTERS and SCANNERS TENDER
TERMS & CONDITIONS
Page 4
2.6.17 The successful bidder(s) and their employees shall not be considered TVDSB employees and shall not
represent themselves as an agent of the TVDSB nor be eligible for any of the benefits provided to TVDSB
employees.
2.6.18 The TVDSB reserves the right to demand the removal of any successful bidder’s employees engaged in this
contract if, in the TVDSB’s opinion, their conduct has been of an unacceptable nature.
2.6.19 This Tender is being issued pursuant to the TVDSB’s Purchasing Policies and Procedures.
SECTION 2.7 QUALITY
2.7.1 Unless otherwise specified equipment must be new items, in good condition, fit for the purpose for which
they are being acquired and free from defects. The decision of the TVDSB pertaining to items being
rejected is final.
2.7.2 Any material or equipment, which in the opinion of the TVDSB, does not completely fulfill the specifications,
must be removed at the expense of the successful bidder(s) and be replaced immediately with the material,
or equipment, that fulfills the specifications.
2.7.3 Any service or work ordered, which in the opinion of the TVDSB, does not completely fulfill the
specifications, must be completed at the expense of the successful bidder(s) and be replaced immediately
with the material, equipment, services or work that fulfills the specifications.
2.7.4 In addition to price, quality and suitability to school use will be the first consideration. Delivery lead times,
service, performance record, manufacturer’s warranties and the value of the overall award will be also taken
into consideration when awarding this contract. Manufacturers’ brand names and numbers are used for the
guidance of bidders. Manufacturers’ name and model number must be indicated in the appropriate field IN
EVERY CASE. Alternate items of equal quality will be considered. The determination of equal quality will
be based on our internal professional opinions.
2.7.5 The successful bidder(s) will carry out all warranty work to the satisfaction of the TVDSB. All warranty work
to be performed by appropriately certified staff.
SECTION 2.8 CANCELLATION OF CONTRACT / LOSS OF SERVICE
2.8.1 The TVDSB reserves the right to terminate this contract within 30 days written notice if, in its opinion, the
successful bidder(s) fails to meet the terms and conditions of the contract. Notwithstanding the termination
of the contract, the successful bidder(s) shall remain responsible for its obligations under this contract up to
the date of termination. The TVDSB reserves the right to commence an action in a court of competent
jurisdiction against the successful bidder(s) for damages that result from the breach of the terms and
conditions of the contract, by the successful bidder(s).
2.8.2 The TVDSB shall have the right to retain and set off from any monies payable to the successful bidder(s)
under the contract the total outstanding amount from time to time and for all damage claims by the TVDSB
or any third parties arising out of this contract which have not been resolved by the successful bidder(s) or
its insurer.
2.8.3 The TVDSB reserves the right to withhold monies owing under a contract to the value of the obligation to a
maximum of the monies owing to the successful bidder(s) for any indebtedness of the supplier that may
impact on the TVDSB.
2.8.4 The successful bidder(s) shall be responsible for ensuring continuous delivery of the goods and services in
the event of a labour disruption by either, the successful bidder(s), the TVDSB’s staff or third party
interruptions.