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THAMES VALLEY DISTRICT SCHOOL BOARD
#05-45C
PRINTERS and SCANNERS TENDER
TERMS & CONDITIONS
Page 3
2.6.6 The laws of the Province of Ontario shall govern in any dispute occasioned through the performance or
nonperformance and/or workmanship of this Tender.
2.6.7 The TVDSB reserves the right to withdraw the award of the contract to a successful bidder(s) within 30 days
of the award if in the opinion of the TVDSB the successful bidder(s) is unable or unwilling to enter into a form
of contract satisfactory to the TVDSB. The TVDSB shall be entitled to do so without any liability being
incurred by the TVDSB to the bidder.
2.6.8 The lowest or any Tender submission may not necessarily be accepted. The TVDSB reserves the right to
decline any or all Tender submissions, or to cancel the Tender call in whole or in part at any time prior to
making an award, for any reason, or no reason, without liability being incurred by the TVDSB to any bidder
for any expense, cost, loss or damage incurred or suffered by the bidder as a result of such withdrawal.
2.6.9 All costs associated with the preparation of this Tender will be solely the responsibility of the bidder.
2.6.10 The TVDSB reserves the right to decline or purchase one or all items in this Tender from one supplier or
from multiple suppliers.
2.6.11 It is the TVDSB’s intention that the successful bidder’s returned Tender forms the contract. All of the terms
and conditions of this Tender are assumed to be accepted by the bidder and incorporated into the bidder’s
Tender submission. It is the TVDSB’s intention to use a Purchase Order, when establishing a contract with
the successful bidder(s).
2.6.12 The successful bidder(s) shall not at any time subcontract any portion of its contract with the TVDSB nor
shall it assign the contract without the written permission of the TVDSB. The successful bidder(s) shall not,
at any time, change subcontractors approved by the TVDSB without written permission of the TVDSB.
2.6.13 While the TVDSB has used considerable efforts to ensure an accurate representation of information in this
Tender, the information contained herein is contained solely as a guideline for bidders. The information is
not guaranteed or warranted to be accurate by the TVDSB, nor is it necessarily comprehensive or
exhaustive. Nothing in this Tender is intended to relieve bidders from forming their own opinions and
conclusions in respect to the matters addressed in this Tender.
2.6.14 Any Tender submissions which do not strictly comply with the provisions, procedures and requirements of
this Tender, or are incomplete, ambiguous, or which contain errors, alterations, misleading information,
omissions, or irregularities of any kind, may be rejected and disqualified at the discretion of the TVDSB. All
bidders agree to provide all such additional information as, and when requested, at their own expense,
provided no bidder in supplying any such information shall be allowed, in any way to change the pricing or
other cost quotations originally given in its Tender submission or in any way materially alter or add to the
solution originally proposed.
2.6.15 All TVDSB policies, procedures and regulations must be adhered to by the successful bidder(s).
2.6.15.1 Smoking is prohibited in all TVDSB buildings and on all TVDSB property.
2.6.15.2 Some TVDSB sites are equipped with video surveillance cameras.
2.6.15.3 The successful bidder(s) is obliged to cooperate with all recycling and environmental
procedures and initiatives established by government, the TVDSB and each school.
2.6.16 The successful bidder(s) will reimburse the TVDSB for any damages through negligence or willful acts of
any of the successful bidder(s) employees or contracted staff.