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THAMES VALLEY DISTRICT SCHOOL BOARD
#05-45C
PRINTERS and SCANNERS TENDER
TERMS & CONDITIONS
Page 5
2.8.5 In the event that the successful bidder(s) becomes insolvent, and/or the successful bidder(s) is unable or
unwilling to provide the contracted service for a period of more than 30 consecutive days during the period
of the contract, the TVDSB shall have the right to replace the successful bidder(s) with another service
provider suitable to the TVDSB in addition to all of its other rights pursuant to the term of this Tender.
SECTION 2.9 FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT
2.9.1 Bidders agree that all documentation and information contained in any Tender submissions and any
addendum that becomes the property of the TVDSB shall be subject to disclosure pursuant to an application
pursuant to a Municipal Freedom of Information and Protection of Privacy Act request for disclosure.
Notwithstanding that a Tender submission or an addendum may contain a trade secret of the bidder,
intellectual property right of the bidder, or scientific, technical, commercial, pricing or other financial or labour
relations information or any other similar secret. A bidder specifically consents to the disclosure of any and
all information contained in their Tender or any addendum pursuant to a request for disclosure pursuant to a
Municipal Freedom of Information and Protection of Privacy Act and such consent shall be considered a
consent given pursuant to Subsection 10(2) of the said Act. Notwithstanding the aforesaid, the bidder
assigns all right, title and interest that is has in the Tender, and any addendum to the TVDSB, including the
right to copy and/or publish the same as the TVDSB sees fit, notwithstanding that no request for disclosure
is made pursuant to the Municipal Freedom of Information and Protection of Privacy Act.
2.9.2 All bidders agree not to disclose any information provided by the TVDSB in this Tender to any third party
without the written consent of the TVDSB.
SECTION 2.10 HUMAN RIGHTS AND CHILD LABOUR LAWS
2.10.1 Any infringement on human rights, but namely those of children, is of considerable concern to the TVDSB.
Bidders wishing to do business with the TVDSB are asked to promote the purchase of goods from
companies that operate in full compliance with the laws of their respective countries and with all applicable
child labour laws, rules and regulations related to hiring, wages, hours worked, overtime and working
conditions.
2.10.2 Bidders shall include in Appendix D, or attach a statement to this competitive bid indicating your firm’s
policy and present practices and procedures in place to encourage promotion of this objective.
2.10.3 For bidders information the web site address of the International Labour Organization and its objectives
toward the abolition of child labour is:
http://www.ilo.org
http://www.ilo.org/public/english/comp/child/policy/towards.htm
SECTION 2.11 HEALTH, SAFETY REGULATIONS
2.11.1 All equipment requiring approval (Hydro One, C.S.A., ULC., etc.) shall be completely assembled and shall
bear label showing approval of assembly prior to delivery. The TVDSB shall not accept any equipment that
has not been inspected and approved. If not so approved, the TVDSB reserves the right to invoice the
successful bidder(s) for the cost of certification/replacement.
2.11.2 Every person who supplies any machine, device, tool, equipment or service to the TVDSB shall ensure that
the machine, device, tool, equipment or service complies with the Occupational
Health and Safety Act and
Regulations of Industrial Establishments. The “Burden of Proof
” rests with the supplier.
2.11.3 The Ministry of Education and Training and the Ministry of Health provides regulations specifying which
substances/ products are not acceptable. If applicable, the successful bidder(s) must supply MATERIAL
SAFETY DATA SHEETS providing us with the breakdown of components for any products used in our
facilities.