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THAMES VALLEY DISTRICT SCHOOL BOARD
#05-45C
PRINTERS and SCANNERS TENDER
TERMS & CONDITIONS
Page 10
SECTION 5.3 ILLUSTRATIVE LITERATURE
5.3.1 Bidders shall submit, ILLUSTRATIVE and SPECIFICATION INFORMATION for each item on which they are
bidding. Bidders who are bidding EXACTLY
as specified do not need to supply this information. Bidders,
who are submitting a catalogue, shall indicate page number where the item is illustrated.
5.3.1.1 Bidders shall state, in Appendix D, if this literature can be obtained directly from the
manufacturer via the internet.
5.3.1.2 Bidders shall state, in Appendix D, the web site address for each manufacturer.
SECTION 5.4 SAMPLES/TESTING
5.4.1 Each bidder may be required to submit, at the bidder’s own expense, the items of equipment which are
being bid upon for testing, examination and comparison purposes. This must be done on request and at a
time and location chosen by the TVDSB.
5.4.2 Bidders who do not submit the required samples will be considered noncompliant.
5.4.3 Not all samples will be returned immediately. Those retained for quality control purposes or testing will be
purchased and any item tested that proves defective will be returned.
5.4.4 Bidders shall provide, in Appendix D, return instructions (i.e., address and authorization number) if required,
for sample returns.
SECTION 5.5 RETURN POLICY
5.5.1 Bidders shall state, in Appendix D, under what conditions returns will be accepted.
5.5.2 Bidders shall state, in Appendix D, if there is a time limit on returning goods.
5.5.3 Bidders shall state, in Appendix D, if there is a “Restocking Charge” on any returned item and the amount
or rate to be charged
5.5.4 Bidders shall describe, in Appendix D, their procedure for “Returned Goods” with respect to:
5.5.4.1 Packaging
5.5.4.2 “Ship To” Addressing (Labelling)
5.5.4.3 Location to which returns should be shipped
5.5.4.4 Method of Shipment (Company Truck, Courier, Transport)
5.5.4.5 If a return authorization number is required
5.5.4.6 What charges apply and who is responsible for payment
SECTION 5.6 ENVIRONMENT
5.6.1 Each Tender submission shall include, in Appendix D, a detailed description of any environmental initiatives
and how your program would be implemented and benefit TVDSB.
SECTION 5.7 TRAINING/SUPPORT
5.7.1 Training and support services are a consideration in awarding this Tender. Bidders shall include, in
Appendix D, any and all support and implementation services your company will provide and identify
certification relevant to the support role envisioned.