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THAMES VALLEY DISTRICT SCHOOL BOARD
#05-45C
PRINTERS and SCANNERS TENDER
TERMS & CONDITIONS
Page 2
2.3.2 All questions pertaining to this Tender shall be addressed to: Jennifer Coyne, Buyer, by Fax (519) 452-2399
no later than 4:00 PM (local time), Wednesday, June 1, 2005. After this date no further inquiries, concerns
or questions may be submitted. The TVDSB reserves the right to distribute in writing to all other registered
bidders a notice of content of any inquiry and the TVDSB’s response, by facsimile if any. All questions
pertaining to this Tender must be submitted in writing.
2.3.3 Questions concerning the terms and conditions of this Tender whether made orally or in writing,
to any individual other than indicated below may, at the sole discretion of the TVDSB, render your
submission non-compliant. Only registered bidders (see Appendix A) will receive questions and answers
by facsimile. Direct questions in written form only to: Jennifer Coyne, Buyer, by Fax (519) 452-2399
. The
TVDSB will only be bound by written answers to questions.
2.3.4 Should any questions raised by a bidder necessitate an addendum to this Tender, each registered bidder
will receive the addendum by facsimile.
SECTION 2.4 PRESENTATION/INTERVIEW/DEMONSTRATION
2.4.1 Qualified bidders may be required to make a presentation/attend an interview at their own expense or
arrange a visit for the evaluation committee to an existing installed location that matches the requirements of
the Tender. No bid alterations will be allowed. Notification will be given to qualified bidders as to time and
place.
SECTION 2.5 DEFINITIONS
2.5.1 The following words are used throughout this Tender and bidders shall note these conditions when
completing their Tender submission.
2.5.1.1 The word “MUST” - Bidders “must” include the required information in Tender submission. Failure
to include the required information will deem submission noncompliant.
2.5.1.2 The word “SHALL” - Bidders “shall” include the required information in Tender submission.
2.5.1.3 The word “NONCOMPLIANT” - Bids will be eliminated from further evaluation if the submission
does not include the required information.
SECTION 2.6 GENERAL CONDITIONS
2.6.1 Any response submitted to the Tender is IRREVOCABLE for 120 days.
2.6.2 A bidder who has already submitted a bid may submit an addendum in writing and signed by the bidder at
any time up to the official closing time. (No facsimiles shall be accepted). The last submission shall
supercede and invalidate all previous submissions by that bidder as it applies to this Tender. Addenda must
be submitted to the Tender Clerk’s Box in the same manner and within the same time constraints as the
Tender submission.
2.6.3 A bidder may withdraw the bid at any time up to the official closing time by letter bearing his/her signature
and seal as it is in the submission. Withdrawal requests received after the closing date shall not be
permitted. Submission withdrawals must be submitted to the Tender Clerk’s box in the same manner and
within the same constraints as a Tender submission.
2.6.4 The issuance of this call for Tender shall not constitute any obligation on the part of the TVDSB to any firm
or individual who submits a Tender.
2.6.5 The bidder shall have satisfactorily fulfilled all relevant obligations as required under the terms and
conditions of any previous award in order to be considered as an acceptable bidder.