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4. Select the Documents preset from the Presets pop-up menu.
5. To start the scan, click Scan.
6. After the scan is complete, click the Save button in the HP Scan toolbar
7. Select the type of editable text you want to use in the scan:
I want to... Follow these steps
Extract just the text, without any of the
formatting of the original
Select TXT from the Format pop-up menu.
Extract the text, as well as some of the
formatting of the original
Extract the text, as well as some of the
formatting of the original
Select RTF or PDF-Searchable from the
Format pop-up menu.
8. Click Save.
Guidelines for scanning documents as editable text
To ensure that the software can convert your documents successfully, do the following:
• Make sure the scanner glass is clean.
When the printer scans the document, smudges or dust on the scanner glass can
be scanned, as well, and can prevent the software from converting the document
to editable text.
• Make sure the document is loaded correctly.
When scanning documents as editable text, the original must be loaded with the
top forward and face up.
Also, make sure the document is not skewed. For more information, see
Load an
original in the scanner.
• Make sure the text on the document is clear.
To successfully convert the document to editable text, the original must be clear
and of high quality. The following conditions can cause the software to not
convert the document successfully:
◦ The text on the original is faint or wrinkled.
◦ The text is too small.
◦ The structure of the document is too complex.
◦ The text is tightly spaced. For example, if the text that the software converts
has missing or combined characters, "rn" might appear as "m."
◦ The text is on a colored background. Colored backgrounds can cause
images in the foreground to blend too much.
Chapter 3
46 Scan