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Communication Information
40
3
Personal Boxes
Preparation
Before using this function, set the
Personal Box in advance. See p.172
“Programming/changing Person-
al Boxes”.
Personal Boxes
This function lets you set up the ma-
chine so that incoming messages ad-
dressed to certain users are stored in
memory instead of being printed out
immediately.
Each user must be assigned a SUB
Code (Personal Code) that has been
designated as a Personal Box before-
hand. When the other party sends
their message, they specify the SUB
Code of the receiver. When the mes-
sage is received, it is stored in the Per-
sonal Box with the matching SUB
Code. In order to print a received
message, you must enter the SUB
Code assigned to that Personal Box.
This enables several individuals or de-
partments to share a single fax machine
yet be able to differentiate between mes-
sages. Furthermore, if you specify a re-
ceiver for the Personal Box, instead of
being stored in memory, incoming mes-
sages with this SUB Code appended are
forwarded directly to the destination you
specify. You can specify a fax number or
an e-mail address. See
p.172 “Program-
ming/changing Personal Boxes”.
• To be able to receive messages into
a Personal Box you must inform
the sender of the SUB Code pro-
grammed for that Personal Box
and ask them to send the message
using SUB Code Transmission
with that SUB Code. See p.49 “SUB
Code”.
• When messages have been re-
ceived into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Con-
fidential File Report is printed. See
p.37 “Confidential File Report”.
• If a Personal Box is assigned a re-
ceiver, incoming messages are
transferred to that receiver with a
Forwarding Mark stamped on
them. See p.157 “Forwarding
Mark”.
• If a receiver is not assigned, print
these messages. See p.41 “Printing
Personal Box Messages”.
v SUB Code and SEP Code
SUB Code and SEP Code are IDs
consisting of up to 20 digits, and
can include numbers, #, *, and
spaces. To use this function, you
must program a box and SUB/SEP
Code beforehand. The other party
can send messages to, and retrieve
stored messages from, this box us-
ing the code.
Note
r This function is not available when
you have set received documents
to be delivered to the network de-
livery server.