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4 USING ADDRESS BOOK
80 Managing Address Book
Importing and exporting the address book
The Export feature of the AddressBook Viewer allows you to create a CSV file or vCard file of
your selected address book, and it can be imported to other user’s AddressBook Viewer. The
Import/Export feature is useful when users want to share the address book data.
y The CSV file to import the AddressBook Viewer must be created as the comma separated
file in the following format:
For more information about the format, please contact your service representative.
y Importing and Exporting a vCard file is available only when Microsoft Office XP is installed on
your computer.
y When you import or export a vCard file, only a single contact can be imported or exported.
If any data is lost during importing, confirm the following:
y Both the First Name and Last Name are not blank.
y Both the Email address and Fax number are not blank.
Also you can use the import address book to copy the contacts and groups to the private
address book.
P.88 “Copying contacts from an address book”
Group Name,Contact Key,Prefix,First Name,Last Name,Suffix,Display Name,Company Name,Department Name,First Fax
Number,Second Fax Number,Email Address,Furigana,One Touch ID,Notes,Attenuation,Error Correction Mode,Fax Mode,Line
Monitor,Line Selection,Option Type,Oversea Calls,Print Transmission Report,Short Protocol,Transmission
Type,UseDeviceSettings,UseSubAddSID,Compression,PageWidth,Resolution,Password,SenderIdentification,SEP,SubAddress
,1,,User01,User,,User01 User,12345COMPANY,Dept01,00000000001,,user01@ifax.com,,1,,0,1,0,0,2,0,0,0,0,1,0,0,0,0,0,,,,
,2,,User02,User,,User02 User,12345COMPANY,Dept02,00000000002,,user02@ifax.com,,2,,0,1,0,0,2,0,0,0,0,1,0,0,0,0,0,,,,
Group1,1,1,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,